Arhivix or SharePoint: documents read, filed and found next to Microsoft 365
Arhivix is a document management system for the documents your company receives and keeps: it takes them from email inboxes (Gmail, Microsoft 365, IMAP), the scanner and the phone camera, reads each one and proposes the document type, supplier, amount, dates and numbers for a person to confirm, then files it and finds it again from a plain description. It connects to Microsoft 365 (Entra ID sign-in, Outlook inboxes as intake) and is priced per company, with a free plan (Arhivix Lite) that needs no card. SharePoint comes with the Microsoft 365 suites, which are priced per user per month.
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| What we compared | Arhivix | Microsoft SharePoint (Microsoft 365) |
|---|---|---|
| Document intake (email inboxes, phone scan, scanner) | Arhivix Yes Gmail, Microsoft 365 and IMAP inboxes with rules that file the attachments, upload, desktop scanner and phone camera [1] | Microsoft SharePoint (Microsoft 365) Files sync between SharePoint libraries and a folder on the computer, in File Explorer or Finder, through the OneDrive sync app [6] |
| Reads and classifies documents | Arhivix Yes OCR reads each document, Arhivix recognises its type and proposes supplier, amount, dates and numbers, and a person confirms every proposal [1] | Microsoft SharePoint (Microsoft 365) Partial Document processing is billed pay-as-you-go through an Azure subscription [7] |
| Free plan | Arhivix Yes Arhivix Lite: 1 GB, 2 users, 1 workspace and 1 email inbox, with no card needed [2] | Microsoft SharePoint (Microsoft 365) No No free plan is listed; a one-month free trial converts to a paid subscription and requires a credit card [8] |
| Pricing model (per user or per company) | Arhivix Per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and Enterprise is a contract priced per organization [2] | Microsoft SharePoint (Microsoft 365) Per user per month, with an annual or monthly commitment [8] |
| Where the data is hosted | Arhivix AWS in the EU, two regions (Frankfurt and Dublin), encrypted at rest with AES-256 [3] | Microsoft SharePoint (Microsoft 365) For tenants with a sign-up location in the EU or EFTA, the EU Data Boundary applies: customer data is stored and processed in EU or EFTA datacenters, with documented exceptions [9] |
| Integrations | Arhivix Yes Microsoft 365, Google Workspace, a REST API with signed webhooks and an MCP connector for AI assistants [4] | Microsoft SharePoint (Microsoft 365) Yes All three business plans include an API for Microsoft 365 data and Power Automate for Microsoft 365 (cloud flows only in Business Basic and Standard) [8] |
| Search | Arhivix Yes In every paid plan, a plain description becomes filters and search covers the content of the documents [2] | Microsoft SharePoint (Microsoft 365) Yes Microsoft Search for content and people is included in Business Basic, Standard and Premium [8] |
| Audit log | Arhivix Yes Every view, edit, download, share and permission change is recorded with the user and the time, in a log the customer cannot alter [3] | Microsoft SharePoint (Microsoft 365) Yes Microsoft Purview Audit (Standard) is included in Microsoft 365 Business Basic, Standard and Premium [10] |
| Version history and restore | Arhivix Yes Every change becomes a new version, and any earlier version can be brought back [5] | Microsoft SharePoint (Microsoft 365) Yes Versioning is on by default in new libraries and keeps the last 500 versions of a document; earlier versions can be viewed or restored [11] |
Arhivix is the better choice if
- Invoices, contracts and delivery notes arrive in Outlook or Gmail inboxes: Arhivix connects company inboxes (Gmail, Microsoft 365, IMAP), files attachments by your rules, and documents it is unsure about wait for a person.
- You want documents read when they arrive, without setting up a separate service: Arhivix runs OCR, recognises the document type (22 types, such as invoice, contract, delivery note and receipt), proposes the supplier, amount, dates and numbers for a person to confirm and warns about possible duplicates, in every paid plan. In SharePoint, document processing is billed per use through an Azure subscription.
- You already work in Microsoft 365: people sign in to Arhivix with Microsoft Entra ID, accounts can be provisioned through SCIM with roles mapped from Entra, and Outlook inboxes and document libraries can be brought in.
- You want to find documents by describing them: Arhivix turns a plain description into filters and returns the matching documents.
- You want one price for the company, not per user: Arhivix starts with a free plan (Arhivix Lite) with no card, and paid plans include 5, 10 or 20 user accounts with unlimited devices; the plans are on the pricing page.
- Contracts must be renewed or cancelled on time: for a contract with an end date, Arhivix sets two deadlines by itself, the expiry and the last day to give notice, and both can be edited.
- Your company is in Serbia: Arhivix sends and receives e-invoices through SEF, keeps the archive book with retention periods from your category list, and stores your documents on AWS in the EU (Frankfurt and Dublin). Microsoft's EU Data Boundary covers tenants with a sign-up location in the EU or EFTA, and Serbia is not among the listed countries.
Using both: Arhivix next to Microsoft 365
Arhivix connects to Microsoft 365 and works next to it. People sign in with Microsoft Entra ID, accounts can be provisioned through SCIM with roles mapped from Entra, a whole tenant can be imported with its groups becoming roles, and document libraries and Outlook inboxes can be brought in. A connected Outlook inbox becomes an intake channel: attachments are filed to a folder by rules on sender, subject or content.
One way to split the work: files you already keep in SharePoint stay there, and incoming invoices, contracts, delivery notes and scans go to Arhivix, where they are read, filed, versioned and logged. Documents you import are stored in Arhivix.
Where the data sits: Arhivix stores documents on AWS in the EU (Frankfurt and Dublin), encrypted at rest with AES-256. For SharePoint, the EU Data Boundary applies to tenants with a sign-up location in the EU or EFTA, and Serbia is not among the listed countries.
Prices for a team of ten
For 10 users, Microsoft 365 Business Basic at €6.07 per user is €60.70 a month, paid yearly, excluding VAT (Microsoft price page for Ireland). On the Microsoft price page for Serbia, 10 users at USD 7.00 is USD 70.00 a month, paid yearly, excluding tax. This is arithmetic on list prices checked on 11 November 2026.
Arhivix is priced per company: the Premium plan includes 10 user accounts and unlimited devices, and the plans are on the pricing page.
What can come on top of a Microsoft 365 plan:
- Microsoft 365 Copilot is not included in Business Basic: the Microsoft 365 Copilot Business add-on costs from €18.20 per user per month, paid yearly, excluding VAT, or from €15.60 for the first year under an offer valid until 31 December 2026.
- Document processing in SharePoint is billed per use in US dollars through an Azure subscription, for example $0.01 per page for prebuilt models, $0.05 per page for structured and freeform models and $0.005 per transaction for autofill columns. SharePoint storage above the tenant quota costs $0.20 per GB per month with pay-as-you-go billing.
How we compared
The facts about SharePoint come from Microsoft's public pages (microsoft.com, learn.microsoft.com and support.microsoft.com), opened on 11 November 2026 and listed under Sources or linked where they are used. The facts about Arhivix come from our own pages.
Microsoft publishes prices per country: we quote the Ireland page in euros and the Serbia page in US dollars, as published, without converting currencies.
Questions people ask
Does Microsoft 365 already include a document management system?
Microsoft 365 suites are the primary way to get SharePoint, which keeps files in document libraries. Document processing is billed separately, per use through an Azure subscription, and Microsoft 365 Copilot is an add-on for Business Basic. Arhivix connects to Microsoft 365 and, in every paid plan, reads the documents that arrive by email, scanner and phone and proposes their details for a person to confirm.
Can we keep SharePoint and add Arhivix?
Yes. Arhivix connects to Microsoft 365 with Entra ID sign-in, SCIM provisioning and Outlook inboxes as an intake channel, and it can import document libraries. What you import is stored in Arhivix, on AWS in the EU (Frankfurt and Dublin).
What does SharePoint cost for a team of ten, and how is Arhivix priced?
Microsoft 365 Business Basic for 10 users at €6.07 per user is €60.70 a month, paid yearly, excluding VAT (Ireland price page), based on list prices checked on 11 November 2026. Arhivix is priced per company: the Premium plan includes 10 user accounts and unlimited devices, and the plans are on the pricing page.
Sources
- 1. Arhivix: About Arhivix
- 2. Arhivix: Arhivix pricing
- 3. Arhivix: Arhivix security
- 4. Arhivix: Arhivix integrations
- 5. Arhivix: Document management for consulting firms
- 6. Microsoft SharePoint (Microsoft 365): Sync SharePoint and Teams files with your computer
- 7. Microsoft SharePoint (Microsoft 365): Pay-as-you-go pricing for document processing for Microsoft 365
- 8. Microsoft SharePoint (Microsoft 365): Microsoft 365 Pricing for Business: Plans & Features (Ireland)
- 9. Microsoft SharePoint (Microsoft 365): What is the EU Data Boundary?
- 10. Microsoft SharePoint (Microsoft 365): Microsoft Purview service description
- 11. Microsoft SharePoint (Microsoft 365): How versioning works in lists and libraries
Information about other products comes from their public pages, checked on the date shown. If something has changed, write to info@arhivix.com and we will correct it.