Consulting firms

The invoice cannot go out until you know which copy went to the client.

Every report version stays in its history, every opening of a share link is logged, and a signed copy returned by email is filed by a rule in the project folder.

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No card required.

Problems you know.

The invoice waits, and nobody knows which copy went to the client.

Payment for the delivery is late, and the client disputes what they never signed.

handover_2.pdf signed

Version sent v3, 14 Jul
Link opened 15 Jul, 09:12
Folder Atlas project

Partner notified: the invoice can go out.

Arhivix today: Every version of the report stays in its history, and every share and link opening is logged, so you know what the client received. The signed record that comes back by email is filed by a rule in the project folder, and an automation notifies the partner.

The client asks for every report and contract from last year, and they are on three drives and in two inboxes.

Someone on the team spends a day collecting, and whatever they cannot find looks as if it was never done.

Atlas/2025 in one folder

Contains reports, contracts, records
Shared with Atlas
Role Viewer

Anything you add to the folder later is shared too.

Arhivix today: Every client has its own folder or workspace. If the client also uses Arhivix, you share the folder with their company and it arrives in their Shared with me section; if not, you send a link with an expiry date and a password.

A new project stands still while the NDA is printed, signed, scanned and sent back.

The first week of the project goes on paperwork while the team waits.

NDA_Atlas.pdf sent to the client

Signature qualified electronic
Certificate on this computer

The link is valid for 7 days, with a password.

Arhivix today: You sign the NDA with a qualified electronic signature in the desktop app, using the certificate installed on your computer, and send it to the client by link. The copy the client signs comes back by email into the project folder.

You have three versions of the proposal, and the client replied to a fourth.

You negotiate a price you never sent, or accept terms nobody approved.

proposal_Atlas.pdf 4 versions

Current v4, 12 Jun
Client's reply to v4, 13 Jun

The earlier v1, v2 and v3 stay in the history.

Arhivix today: The proposal is one document with a version history, and the client's replies arrive by email in that client's folder. A search by client and document type returns every proposal, and the history lists every change with its date.

The framework agreement with the client has expired, and you find out when they send your invoice back.

You work without a contract or on old terms, and payment stalls until a new one is signed.

contract_Atlas.pdf 2 deadlines

Contract expiry 31 Dec 2026
Renewal 1 Dec 2026

A notice period of 30 days, read from the contract.

Arhivix today: When the contract arrives, Arhivix reads the end date and the notice period and sets two deadlines by itself: the expiry and the last day to give notice. You can edit or dismiss both, and you add the reminder yourself.

One document through your company.

A cut through a company in your trade: how a document arrives, what Arhivix reads, who confirms and where it stays.

Returned by email, signed handover_Atlas_2.pdf
Arhivix reads it proposal: handover 2, Atlas, signed
Atlas project the partner confirms, the invoice can go out
Archive every version kept, every access logged

Arrived

Returned by email, signed handover_Atlas_2.pdf
Read

Arhivix reads it proposal: handover 2, Atlas, signed
The right person confirms

Atlas project the partner confirms, the invoice can go out
Kept

Archive every version kept, every access logged

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Approvals and the link to your ERP are set up for your company.

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The documents and rules of your trade.

Documents that arrive

Proposal proposal_Atlas_v3.pdf
Contract client_agreement_2026_07.pdf
Plan project_plan_Atlas_v2.pdf
Report report_Q2_Atlas.pdf
Invoice invoice_2026_044.pdf

Rules that run by themselves

When email from the client Then attachment to the client's folder
When new report in the project folder Then share with the client's contacts
When record in the project folder Then notify the partner

Rules notify, share and remind; every read field is a proposal a person confirms.

True for every document

Every change is a new version, and an earlier one comes back with one click.
A share link has an expiry and a password, and the log shows who opened it.
You grant access per folder and document; every open, download and share is logged.

It starts without a project.

Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.
Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.
Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

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For more than 20 accounts and for agencies

One conversation about your flows, migration and the programs you use. We answer within one working day.

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Who sees your documents, and where they are.

500+ companies
92% of documents classified automatically
2 EU regions storing every document

Storage: Our EU cloud, or your own S3 (Enterprise).
Encryption: AES-256 at rest, TLS 1.3 in transit.
Access: Only people you allow, with 2FA. Every view is logged.

Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

See plans and prices

Frequently asked questions

Yes, and you decide what they see. If the client also uses Arhivix, you share the folder with their company as Viewer, Editor or Content manager, and it arrives in their Shared with me section. If not, you send a link with an expiry date and a password. You revoke access in one step.

Every change to a document is a new version with its time, and an earlier one comes back in one step. Every share and every opening of a link stays in the log, so you see what was sent and when, and when it was opened.

No. The qualified electronic signature works in the desktop app for Windows and macOS, with the certificate installed on that computer. The signed NDA stays in the project folder, and you send it to the client by link or by email from Arhivix.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

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No commitment, no credit card.

NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded

Arrived by email 14:32
Read, details confirmed
Checked in the field and approved
Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Pavel Danilyuk), Pexels License.