A workplace from expenses and receipts, without people

Expenses and receipts

Receipts from the field reach the office only at the end of the month.

Photograph the receipt with your phone. Arhivix proposes the merchant, amount and date, and the receipt goes into the folder you choose, where the bookkeeper can find it.

Try the free plan Request a quote

No card required.

How the process runs through Arhivix.

Every step is marked: what Arhivix does today, what is in development, and what stays in your accounting, ERP or bank.

  1. Receipt in the field

    Works today

    A photo with the phone, with page straightening, into the folder you choose.

  2. Proposed fields

    Works today

    Arhivix reads the merchant, amount and date as a proposal, and you confirm.

  3. Folder and expense type

    Works today

    The receipt sits in the vehicle, trip or project folder, searchable by merchant and date.

  4. Bookkeeper

    Works today

    Give the bookkeeper access to the folder or send a link, so nobody waits for an envelope.

  5. Entry into the books

    In development

    Your bookkeeper enters the receipts into the accounting software. Connections to accounting software are in development.

Works today
Available in the app today.
In development
We are building it. It is not part of the offer yet, and we do not sell it as finished.

The same job in different industries.

The driver hands in fuel and toll receipts in an envelope, and the trip is settled only when the accountant finds them.

Trip costs are booked late, and a receipt that gets lost cannot be accounted for.

fuel_receipt.jpg Shared
  • Amount 84.20 EUR
  • Expense type proposal: fuel
  • Folder Trips / 0312
Automation: shared with your accountant.
Arhivix today
The driver photographs each receipt with a phone into the trip folder. Arhivix reads it and proposes the seller, the amount and the expense type, and an automation for that folder shares the receipts with your accountant.

A client sends invoices by email, photos over WhatsApp, and brings an envelope with the rest on the last day.

The sorting comes out of your hours, not the client’s, and every month starts from scratch.

scan_invoice_118.pdf Read
  • Client Hansa Facilities BV
  • Folder Hansa Facilities BV/2026-⁠07
  • Proposal purchase invoice, Steelco
Mail and scans end up in the same client folder.
Arhivix today
The client photographs paper with the phone into a folder shared with your firm, and mail to your firm’s inbox is filed per client by a rule. Arhivix reads every document and proposes the type and the details for you to confirm.

It starts without a project.

  1. Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.

  2. Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.

  3. Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

Try the free plan

For more than 20 accounts and for agencies

One conversation about your flows, migration and the programs you use. We answer within one working day.

Request a quote

Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

See plans and prices

Frequently asked questions

The photo goes into the folder you choose when you take it. Rules for automatic filing work for email attachments.

No. Arhivix keeps the receipts with the trip, and the calculation is done in your accounting software.

Only the people you give access to the folder, and every open is logged.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

Try the free plan Request a quote

No commitment, no credit card.

NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded
  • Arrived by email 14:32
  • Read, details confirmed
  • Checked in the field and approved
  • Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Tiger Lily), Pexels License.