Arhivix or Rossum: a document system or an accounts payable platform?
Arhivix is a document management system: it takes in documents of every kind from company email inboxes, uploads, a desktop scanner and the phone camera, proposes the document type and key details for a person to confirm, and keeps every document filed, versioned and searchable in your workspace. It starts with a free plan that needs no card, and paid plans are priced per company, not per user, billed monthly or yearly. Rossum is an accounts payable and document automation platform sold through a quote request: Starter starts at $18,000 a year with a one-year minimum contract.
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| What we compared | Arhivix | Rossum |
|---|---|---|
| Free plan | Arhivix Yes Arhivix Lite: 1 GB, 2 users, 1 workspace and 1 email inbox, with no card needed [1] | Rossum No No free plan; the 14-day free trial is for evaluation only, not for business use, and access ends when it expires [4] |
| Minimum commitment | Arhivix Standard plans are billed monthly or yearly, as you choose, and the plan can be changed at any time [1] | Rossum The minimum contract length is one year [5] |
| What happens to the documents afterwards | Arhivix They stay in your workspace, with version history, search and a log of every access [2] | Rossum Archive and search cover the last 12 months on Starter and the last 3 years on Ultimate; Business and Enterprise include everything in Starter [5] |
| What the price is based on | Arhivix The company: one plan covers the whole team, with 5, 10 or 20 user accounts and unlimited devices [1] | Rossum Volume of pages or documents and workflow complexity; pages over the plan limit are paid per page or by moving to a higher volume plan [5] |
| Setup (self-service or through a partner) | Arhivix Self-service: you sign up, upload your folders or connect an email inbox, and Arhivix indexes everything in the background. With an Enterprise contract your existing archive is moved in for you [3] | Rossum Paid plans are bought through a quote request; onboarding ranges from self-serve options to project teams from Rossum or its partners [5] |
Arhivix is the better choice if
- You want to start on your own, without a quote request, and to pay month by month. Arhivix has a free plan, Arhivix Lite (1 GB, 2 users, 1 workspace, no card needed), and paid plans priced per company, not per user, with 5, 10 or 20 user accounts and unlimited devices, billed monthly or yearly, with a plan you can change at any time; the plans are on the pricing page. Rossum publishes a starting price for Starter only, with a one-year minimum contract.
- You want documents of every kind, such as invoices, contracts, delivery notes, receipts, certificates and bank statements, to stay filed after they are read: in workspaces and folders, with every version kept, search, and a log of every open, download and share. Search inside documents is in the paid plans. Rossum's archive and search cover the last 12 months on Starter and the last 3 years on Ultimate.
- Your documents arrive as attachments in company email inboxes. Arhivix connects Gmail, Microsoft 365 and IMAP inboxes. Filing rules by sender, subject or content put attachments in a folder and set the document type, and documents whose type is uncertain wait in the Smart Inbox for a person. Scans and phone photos go into the same system.
- You want a person to confirm what was read. Arhivix proposes the document type and key details such as supplier, amount, VAT, due date and invoice number, a person confirms each one, and possible duplicates (the same invoice number, the same supplier and amount, or an identical file) are flagged for a person to decide. Rossum lists duplicate detection from its Business plan.
- You want the hosting named and AI training ruled out in the contract. Arhivix is hosted on AWS in the EU (Frankfurt and Dublin), and its data processing agreement forbids using customer data to train AI models. Rossum stores customer data primarily on AWS, with Frankfurt as the default for new customers, and says customers can define how their data is used for AI training; its terms of use give Rossum a right to use customer documents and data as part of its training data.
- You want to connect Claude or ChatGPT to your company documents through an MCP connector, with access limited by each user's role, and a REST API with signed webhooks in every paid plan.
- Your documents pass through several teams and systems. An Enterprise contract, priced per organization, adds migration of your existing archive, workflow configuration, custom integrations, a named account manager, and an SLA and a DPA in the contract.
Pricing and contract terms
Arhivix is priced per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and the free plan, Arhivix Lite, needs no card. Paid plans are billed monthly or yearly, and the plan can be changed at any time: an upgrade is prorated and a downgrade applies from the next billing cycle. There are no setup fees. Enterprise is a contract priced per organization. The plans are on the pricing page.
Rossum Starter starts at $18,000 per year. Every plan, Starter included, is bought through a quote request, and Business, Enterprise and Ultimate show no price. The minimum contract length is one year. The price is based on the volume of pages or documents you process and the complexity of your workflows; no page or document volume is published for any plan, and above the plan limit you pay per additional page or move to a higher volume plan (Rossum pricing page).
Rossum's terms say that, unless agreed otherwise, an order renews automatically for the same length and a customer who ends the contract early owes the full fees for the term, and that a request for a lower volume or a shorter term leads to new pricing.
Rossum is now part of Coupa
On 12 May 2026, Coupa announced that it has acquired Rossum; Rossum publishes the press release in its own newsroom. On the same day, Rossum's founder Tomas Gogar wrote that Rossum's product lives on under Coupa and that the way for Rossum to further its mission is to embed its technology deeply into Coupa's platform. Rossum's knowledge base is now published on Coupa Documentation.
Neither text says what changes for Rossum customers who do not use Coupa, such as prices, contracts or support.
How we compared
The Arhivix column comes from our own pages: pricing, security, integrations, about and the questions on our home page. Facts about Rossum come from Rossum's public pages (pricing, security and trust, the newsroom and blog), its knowledge base, now published on Coupa Documentation, and its terms of use, opened on 11 November 2026 and listed under Sources or linked in the text.
Questions people ask
Is there an alternative to Rossum for a small business?
If your company needs to receive, read and keep its documents, Arhivix is a document management system with a free plan, Arhivix Lite, that needs no card, and paid plans priced per company, not per user, billed monthly or yearly; the plans are on the pricing page. It reads the key details of each document for a person to confirm, warns about possible duplicates and keeps every document filed, versioned and searchable. Rossum Starter starts at $18,000 a year with a one-year minimum contract.
How much does Rossum cost?
Rossum's pricing page shows a price for Starter only: starting at $18,000 per year. Every plan, Starter included, is bought through a quote request, and Business, Enterprise and Ultimate show no price. The price is based on the volume of pages or documents and the complexity of your workflows, the minimum contract length is one year, and pages over the plan limit are paid per page or by moving to a higher volume plan. A 14-day free trial is offered, and Rossum's knowledge base says the trial account is free for fewer than 300 documents a month.
How does Arhivix work next to accounting or ERP software?
Arhivix keeps each document with the details a person has confirmed, and a connection to your accounting or ERP software is built on the REST API and signed webhooks included in every paid plan: a webhook notifies your system when, for example, a document is created, a file is uploaded or an email arrives. An Enterprise contract adds custom integrations built for your systems.
Is Arhivix an invoice OCR or an accounts payable tool?
Arhivix is a document management system for companies. It takes in documents of every kind from email inboxes, uploads, a desktop scanner and the phone camera, runs OCR, proposes the document type and key details such as supplier, amount and due date for a person to confirm, warns about possible duplicates, and keeps every document filed, versioned and searchable.
What does the Coupa acquisition mean for Rossum customers?
Coupa announced on 12 May 2026 that it has acquired Rossum, and Rossum's founder Tomas Gogar wrote that the product lives on under Coupa. Neither text says what changes for customers who do not use Coupa, such as prices, contracts or support. Rossum's terms say an order renews automatically for the same length unless agreed otherwise.
Sources
- 1. Arhivix: Arhivix pricing
- 2. Arhivix: About Arhivix
- 3. Arhivix: Arhivix home page, questions and answers
- 4. Rossum: Rossum Terms of Use v2025-02 (linked as "Rossum Terms of Use" from the Rossum Terms of Service page)
- 5. Rossum: Rossum Pricing | End-to-End Document Automation Plans
Information about other products comes from their public pages, checked on the date shown. If something has changed, write to info@arhivix.com and we will correct it.