Logistics and transport

You drove, paid for fuel and the driver, and the invoice is waiting for one stamped CMR.

The driver photographs the CMR with a phone into the trip folder, Arhivix reads it and proposes the details, and an automation tells billing the invoice can go out.

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Problems you know.

The invoice waits for a CMR that is still in the truck cab.

Payment for the trip waits until the paper reaches the office, while fuel, tolls and the driver are already paid.

CMR_0312.jpg Notified

Folder Trips / 0312
Proposal CMR, Rotterdam to Munich
Unloading 14 Oct 2026, Munich

Billing notified: the invoice can go out.

Arhivix today: The driver photographs the CMR with a phone at unloading: the app detects the edges of the paper, straightens the page and saves the image into the trip folder. Arhivix reads it and proposes the type and the details, and an automation for that folder notifies billing.

The pallet went through three trucks, and for the claim everyone has their own photos and their own statement.

The time to answer the customer runs while you collect evidence, and damage you cannot prove is yours to pay.

damage_0312.pdf Shared

Folder Shipments / 0312
Photos loading, transfer and unloading
Link expires in 7 days, password

Link opened 16 Oct 2026 at 09:12.

Arhivix today: Drivers upload the photos and the damage report from the mobile app into the shipment folder, so all the evidence is in one place. You send it to the customer or the insurer with a link that has an expiry and a password, and Arhivix logs every time it is opened.

The truck stands at the border, and customs wants an invoice that sits in someone's inbox.

Every hour of waiting costs money, and the driver waits until the office finds the paper.

invoice_2026_118.pdf Sent

Search invoice Munich October
Interpreted as invoice, Munich, Oct 2026

Link for the driver, expires in 2 days.

Arhivix today: The dispatcher describes what they need, for example the export invoice for Munich from October, and AI search, included in every paid plan, finds it by type, partner and date. They send it to the driver with a link, or the driver opens it in the mobile app.

Every truck's license, inspection and insurance policy expire on different dates, and only the dispatcher remembers them all.

A vehicle with an expired document cannot go on the road, so the trip waits or goes with another truck.

inspection_2026.pdf Deadline set

Inspection expires 12 Nov 2026
Insurance policy expires 3 Feb 2027
Lease 30 Jun 2027, from the contract

Reminder 14 days before it expires.

Arhivix today: Every vehicle's documents sit in the folder of its plate, and you enter an expiry date once in Deadlines so a reminder comes before it. For lease and rental contracts Arhivix reads the end date itself and sets the deadline, which you can change, and you add the reminder.

The driver hands in fuel and toll receipts in an envelope, and the trip is settled only when the accountant finds them.

Trip costs are booked late, and a receipt that gets lost cannot be accounted for.

fuel_receipt.jpg Shared

Amount 84.20 EUR
Expense type proposal: fuel
Folder Trips / 0312

Automation: shared with your accountant.

Arhivix today: The driver photographs each receipt with a phone into the trip folder. Arhivix reads it and proposes the seller, the amount and the expense type, and an automation for that folder shares the receipts with your accountant.

One document through your company.

A cut through a company in your trade: how a document arrives, what Arhivix reads, who confirms and where it stays.

The driver photographs it with a phone CMR_0312.jpg
Arhivix reads it proposal: CMR for trip 0312
Office, trip 0312 billing is notified, the invoice can go out
Archive every version kept, every access logged

Arrived

The driver photographs it with a phone CMR_0312.jpg
Read

Arhivix reads it proposal: CMR for trip 0312
The right person confirms

Office, trip 0312 billing is notified, the invoice can go out
Kept

Archive every version kept, every access logged

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Approvals and the link to your ERP are set up for your company.

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The documents and rules of your trade.

Documents that arrive

Delivery note delivery_note_0312.pdf
CMR CMR_munich_0312.pdf
Customs HS_code_export_2026.pdf
Invoice invoice_2026_118.pdf
Service TRK-1234_service_log.pdf

Rules that run by themselves

When a file lands in a trip folder Then notify billing
When a delivery note arrives Then notify the dispatcher
When a fuel receipt is archived Then share it with your accountant

Rules notify, share and remind; every read field is a proposal a person confirms.

True for every document

Every change is a new version, and an earlier one comes back with one click.
A share link has an expiry and a password, and the log shows who opened it.
You grant access per folder and document; every open, download and share is logged.

It starts without a project.

Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.
Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.
Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

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For more than 20 accounts and for agencies

One conversation about your flows, migration and the programs you use. We answer within one working day.

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Who sees your documents, and where they are.

500+ companies
92% of documents classified automatically
2 EU regions storing every document

Storage: Our EU cloud, or your own S3 (Enterprise).
Encryption: AES-256 at rest, TLS 1.3 in transit.
Access: Only people you allow, with 2FA. Every view is logged.

Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

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Frequently asked questions

No. The photo is a working copy: the office sees the CMR when the driver uploads it and can send it to the customer with the invoice. The stamped original stays where you already keep it.

Only what you allow. You grant access per workspace and folder, for example read and write on the trip folders, so a driver uploads and opens the documents of their own trips and does not see invoices or contracts. Every open and download is logged.

Photos reach the trip folder when the phone is back online, and until then the paper stays with the driver. When the CMR arrives, Arhivix reads it and proposes the type and the details for the office to confirm.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

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NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded

Arrived by email 14:32
Read, details confirmed
Checked in the field and approved
Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Tiger Lily), Pexels License.