Arhivix vs DocuWare for small and mid-sized companies
Arhivix is a document management system priced per company, with a free plan that needs no card. You set it up yourself by uploading your folders or connecting Gmail, Microsoft 365 or IMAP inboxes; Arhivix reads each document, proposes its type and key details for a person to confirm, and shares documents outside the company by links with an expiry date and a password. DocuWare is implemented through DocuWare partners, and DocuWare Cloud is sold as a subscription by user licences.
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| What we compared | Arhivix | DocuWare |
|---|---|---|
| Free plan | Arhivix Yes Arhivix Lite: 1 GB, 2 users, 1 workspace and 1 email inbox, with no card needed [1] | DocuWare No No free plan is listed; a free 30-day cloud trial is set up after a personal demo [7] |
| Pricing model (per user or per company) | Arhivix Per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and Enterprise is a contract priced per organization [1] | DocuWare Subscription by user licences and storage, in four cloud plans: DocuWare Cloud 4 (4 users, 20 GB), Cloud 15 (15 users, 50 GB), Cloud 40 (40 users, 500 GB) and Cloud 100 (100 users, 1,000 GB) [8] |
| Setup (self-service or through a partner) | Arhivix Self-service: you sign up, upload your folders or connect an email inbox, and Arhivix indexes everything in the background. With an Enterprise contract your existing archive is moved in for you [2] | DocuWare Through DocuWare partners, who handle deployment and implementation [9] |
| Reads and classifies documents | Arhivix Yes OCR reads each document, Arhivix recognises its type and proposes supplier, amount, dates and numbers, and a person confirms every proposal [3] | DocuWare Yes Intelligent Indexing is included in every cloud plan; AI classification and data extraction (Intelligent Document Processing) is a separately priced add-on [10] |
| Sharing with people outside the company | Arhivix Yes A link with an expiry date and a password, or a folder shared with another company that uses Arhivix [4] | DocuWare Partial Document links are meant for internal sharing, with rights checked by DocuWare; people without access to DocuWare must receive a copy by email, as a PDF or in the original format [11] |
| Getting your data out | Arhivix You are the controller of your data: after cancellation you have 30 days to export your documents, and everything is then deleted within 120 days [3] | DocuWare Partial The included Export app exports index data as CSV; exporting the documents themselves needs docXporter, which requires an additional licence for DocuWare Cloud [12] |
| Electronic signature | Arhivix Yes PDFs are signed in the desktop app for Windows and macOS with your own certificate and a timestamp [5] | DocuWare Partial The DocuWare Signature Service, included in DocuWare Cloud, sends documents from a workflow to Validated ID or DocuSign for signing; signature certificates from these providers are bought separately [13] |
| Version history and restore | Arhivix Yes Every change becomes a new version, and any earlier version can be brought back [4] | DocuWare Yes Automatic version management, switched on per file cabinet, keeps earlier versions in a history from which they can be restored; check-out and check-in are not yet supported in the new DocuWare client [14] |
| Where the data is hosted | Arhivix AWS in the EU, two regions (Frankfurt and Dublin), encrypted at rest with AES-256 [6] | DocuWare On Microsoft Azure; data of European customers is stored in Europe, data of customers from America in the U.S. [15] |
Arhivix is the better choice if
- You want one plan for the whole company, not a price per user: Arhivix plans include 5, 10 or 20 user accounts and unlimited devices, and what each plan includes is on the pricing page. DocuWare's pricing FAQ gives a typical price range per user in US dollars, and a DocuWare representative prepares the offer.
- Your headcount changes, or only some people file documents: Arhivix is priced per company, not per user, and plans include 5, 10 or 20 user accounts and unlimited devices. DocuWare Cloud is sold as a subscription by user licences and storage.
- You want to start without a project: the free plan Arhivix Lite (1 GB, 2 users, 1 workspace) needs no card, and you set Arhivix up yourself by uploading folders or connecting an email inbox. DocuWare is deployed and implemented through DocuWare partners.
- Most of your documents arrive by email: Arhivix connects Gmail, Microsoft 365 and IMAP inboxes, files attachments by your rules, reads each document and proposes its type and key details for a person to confirm.
- You send documents to an accountant, a client or a partner: Arhivix shares them by a link with an expiry date and a password, or shares a whole folder with another company that uses Arhivix. DocuWare document links are meant for internal sharing, and people without access to DocuWare receive a copy by email.
- You sign contracts and other PDFs with your own certificate: in the Arhivix desktop app for Windows and macOS you sign them with a timestamp, and every plan includes a monthly number of timestamps. DocuWare sends documents to Validated ID or DocuSign for signing, and the signature certificates from these providers are bought separately.
- You want your documents back without an extra licence if you leave: Arhivix gives you 30 days after cancellation to export your documents and metadata in standard formats. Exporting the documents themselves from DocuWare Cloud needs docXporter, which requires an additional licence.
How each product is priced
DocuWare does not publish a price for each plan. Its pricing FAQ gives a typical $30 to $125+ per user per month in US dollars, and its UK pricing FAQ gives £10 to £60 per user per month. A DocuWare representative prepares the actual offer, and DocuWare Cloud is sold as an annual subscription. The same pricing FAQ says that for fewer than 20 documents a month a lighter solution may fit better.
Priced on top: DocuWare's pricing FAQ lists SAP integration, digital signatures and Intelligent Document Processing as add-on modules, each with its own monthly price, and its UK pricing FAQ says onboarding, training and go-live are charged as a fixed price or as time and material. The DocuWare Aura AI assistant uses Aura Credits from purchased credit packages.
Arhivix is priced per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and Enterprise is a contract priced per organization. You can start on the free plan Arhivix Lite with no card, paid plans come without setup fees, and the plans are on the pricing page.
Before you switch
Getting documents out of DocuWare Cloud: the included Export app exports index data as CSV, and exporting the documents themselves needs docXporter, which requires an additional licence for DocuWare Cloud. For exports after a cloud contract is cancelled, DocuWare points smaller organizations to the DocXporter module and large ones to DocuWare Professional Services.
Moving into Arhivix: you upload existing folders or connect an email inbox, and Arhivix indexes the documents in the background; standard plans need no migration project. With an Enterprise contract, your existing archive is moved in for you. If you leave Arhivix, you have 30 days after cancellation to export your documents and metadata in standard formats, and everything is deleted within 120 days.
Language: DocuWare's interface is available in 24 languages. Serbian is not among them; Croatian and Slovenian are.
How we compared
Facts about DocuWare come from DocuWare's public pages and its Knowledge Center; facts about Arhivix come from arhivix.com. All of them were opened on 11 November 2026 and are listed under Sources. Arhivix is our product.
Questions people ask
Is DocuWare too expensive for a team of 10?
It depends on the offer, because DocuWare publishes no list price. Its pricing FAQ gives a typical range of $30 to $125+ per user per month in US dollars, and add-on modules and onboarding are priced separately. Arhivix is priced per company: the Premium plan covers a team of 10 with 10 user accounts and unlimited devices, and its price is on the pricing page.
Does DocuWare publish its prices?
Partly. Its pricing FAQ gives a typical range of $30 to $125+ per user per month in US dollars and the UK page gives £10 to £60 per user per month, but there is no price for each plan and no euro price; a DocuWare representative prepares the offer.
Can a small company set up DocuWare without a partner?
DocuWare is deployed and implemented through its partners, and onboarding, training and go-live are charged as a fixed price or as time and material. Arhivix is set up by the customer: you sign up, then upload folders or connect an email inbox.
Can we get our documents out of DocuWare if we switch?
Index data exports as CSV with the included Export app; the documents themselves need docXporter, which requires an additional licence for DocuWare Cloud. In Arhivix you have 30 days after cancellation to export your documents.
Sources
- 1. Arhivix: Arhivix pricing
- 2. Arhivix: Arhivix home page, questions and answers
- 3. Arhivix: About Arhivix
- 4. Arhivix: Document management for consulting firms
- 5. Arhivix: Arhivix e-signature
- 6. Arhivix: Arhivix security
- 7. DocuWare: Request a demo of DocuWare
- 8. DocuWare: Cloud Document Management Software | DocuWare Cloud
- 9. DocuWare: DocuWare Partner References
- 10. DocuWare: FAQ | How Much Does DocuWare Cost?
- 11. DocuWare: For best internal collaboration: Sharing documents as a link (DocuWare blog, 29 June 2022)
- 12. DocuWare: DocuWare Knowledge Center: docXporter: introduction
- 13. DocuWare: Electronic Signatures with DocuWare
- 14. DocuWare: DocuWare Knowledge Center: Version management
- 15. DocuWare: Subcontractors of DocuWare
Information about other products comes from their public pages, checked on the date shown. If something has changed, write to info@arhivix.com and we will correct it.