A workplace from delivery notes next to invoices, without people

Delivery notes next to invoices

The customer pays late, and nobody can find the proof of delivery.

The delivery note, CMR and the customer's goods receipt sit next to the invoice in the customer's folder, read and searchable. Collection stays in your accounting, with the proof of delivery in one place.

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No card required.

How the process runs through Arhivix.

Every step is marked: what Arhivix does today, what is in development, and what stays in your accounting, ERP or bank.

  1. Customer order

    Works today

    Arrives by email, and Arhivix files it in the customer's folder, next to the delivery and the invoice.

  2. Delivery note and CMR

    Works today

    The driver photographs the signed paper with the phone, and it sits with the customer and the trip, read as a proposal.

  3. Proof of receipt

    Works today

    The customer's goods receipt or signed copy comes back by email or as a photo and sits next to the delivery note.

  4. Sales invoice

    Outside Arhivix

    Issued in your invoicing software. Arhivix files the PDF next to the delivery for the same customer.

  5. Proof for collection

    Works today

    When a customer disputes a delivery, a search by customer and month returns the delivery note, goods receipt and invoice together. Search by content is in the paid plans.

  6. Collection and reminders

    Outside Arhivix

    Tracked in your accounting or bank. Arhivix does not send payment reminders or match payments.

Works today
Available in the app today.
Outside Arhivix
Done in your accounting software, ERP, bank or by a specialist. Arhivix keeps the document for that step.

The same job in different industries.

A customer is past due, and the signed delivery note is in a drawer.

Without the signed note the delivery is hard to prove, so the money for goods the customer received long ago keeps waiting.

delivery_4471.jpg Confirmed
  • Customer Velmora Retail Ltd
  • Delivered 17 Aug 2026
  • Invoice due 16 Oct 2026, overdue
Search: Velmora Retail August
Arhivix today
Arhivix reads the note photographed at the dock and proposes the number, customer and delivery date, and you confirm. A search for the customer and the month returns it together with the invoice.

The invoice waits for a CMR that is still in the truck cab.

Payment for the trip waits until the paper reaches the office, while fuel, tolls and the driver are already paid.

CMR_0312.jpg Notified
  • Folder Trips / 0312
  • Proposal CMR, Rotterdam to Munich
  • Unloading 14 Oct 2026, Munich
Billing notified: the invoice can go out.
Arhivix today
The driver photographs the CMR with a phone at unloading: the app detects the edges of the paper, straightens the page and saves the image into the trip folder. Arhivix reads it and proposes the type and the details, and an automation for that folder notifies billing.

You shipped a hundred, the customer says ninety-⁠eight arrived, and the complaint comes a month later without a single paper.

A quantity dispute ends in a reduced invoice you never planned, and sales spends days rebuilding the delivery.

complaint_4518.pdf Auto-filed
  • Folder Customers / Velmora Retail
  • Already there Signed note, photos
Rule: sender Velmora Retail Ltd
Arhivix today
At the dock you photograph the goods and the receiving record with the phone into the customer's folder, next to the signed delivery note. A complaint that arrives by email can be filed there by a rule.

A customer asks for a copy of the March delivery note, and the only person who knows where it is, the warehouse keeper, is on holiday.

Sales loses hours searching, and while the customer waits for an answer, so does your payment.

delivery_note_3117.jpg Shared
  • Interpreted as Velmora Retail · March
  • Customer link 7 days, password
Log: share link accessed 11:02
Arhivix today
You describe what you need, and in paid plans search understands the document type, partner and date and reads the text of scanned paper too. The copy goes out as a link with an expiry date and a password.

It starts without a project.

  1. Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.

  2. Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.

  3. Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

Try the free plan

For more than 20 accounts and for agencies

One conversation about your flows, migration and the programs you use. We answer within one working day.

Request a quote

Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

See plans and prices

Frequently asked questions

No. Documents for the same customer sit in the same folder, and search returns them together. We do not promise automatic matching.

Yes. The driver photographs the signed paper with the phone, and Arhivix reads it as a proposal and keeps it with the customer and the trip.

No. Collection and reminders run in your accounting software or bank. Arhivix keeps the proof of delivery in one place for when it is needed.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

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No commitment, no credit card.

NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded
  • Arrived by email 14:32
  • Read, details confirmed
  • Checked in the field and approved
  • Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Tima Miroshnichenko), Pexels License.