A workplace from contracts and notice periods, without people

Contracts and notice periods

The notice period has passed, and the contract renewed itself.

When a contract arrives, Arhivix reads the expiry date and the notice period and sets two deadlines on its own: the expiry and the last day to give notice. You add the reminder for them yourself, and every version and annex stays with the contract.

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No card required.

How the process runs through Arhivix.

Every step is marked: what Arhivix does today, what is in development, and what stays in your accounting, ERP or bank.

  1. The contract arrives

    Works today

    By email, as a scan or from a shared folder, into the partner's folder.

  2. Arhivix reads it

    Works today

    The expiry date and the notice period, as a proposal you confirm or correct.

  3. Two deadlines

    Works today

    The contract expiry and the last day to give notice or change the terms are set on their own, and you can edit both.

  4. Reminder

    Works today

    You add the reminder for the deadline and choose how many days ahead. It arrives in the app and as a phone notification.

  5. Versions and annexes

    Works today

    Every version stays, with a log of who opened the contract and when.

  6. Signature

    Works today

    With a qualified electronic signature in the desktop app, using the certificate on that computer.

  7. Interpreting clauses

    Outside Arhivix

    Your lawyer interprets obligations and clauses. Arhivix reads only the deadlines.

Works today
Available in the app today.
Outside Arhivix
Done in your accounting software, ERP, bank or by a specialist. Arhivix keeps the document for that step.

The same job in different industries.

The contract with a retail chain renewed itself, because the notice period ran out while it sat in a folder.

You work another year on the old rebates and terms.

contract_0042.pdf Deadline set
  • Contract expiry 31 Mar 2027
  • Notice period 60 days
  • Renewal 30 Jan 2027
Deadlines: renewal 60 days before expiry
Arhivix today
When a contract arrives, Arhivix reads the end date and the notice period and sets two deadlines by itself: the expiry and the renewal date, the last day to cancel or change the terms. You can change or dismiss both.

The season contract with a tour operator is ending, and the date to cancel it or change prices passed while it sat in an inbox.

The season runs on last year's prices and terms.

season_contract.pdf Deadline set
  • Proposal ends 31 Mar 2027
  • Notice period 60 days
Renewal 30 Jan 2027, with a reminder
Arhivix today
When the contract arrives, Arhivix reads the end date and the notice period and sets two deadlines itself: the expiry and the last day to give notice, which you can change or dismiss, and you add the reminder. Upload a new price list over the old one, and the earlier one stays in the version history.

The framework agreement with the client has expired, and you find out when they send your invoice back.

You work without a contract or on old terms, and payment stalls until a new one is signed.

contract_Atlas.pdf 2 deadlines
  • Contract expiry 31 Dec 2026
  • Renewal 1 Dec 2026
A notice period of 30 days, read from the contract.
Arhivix today
When the contract arrives, Arhivix reads the end date and the notice period and sets two deadlines by itself: the expiry and the last day to give notice. You can edit or dismiss both, and you add the reminder yourself.

The shop lease ends in two months, and the date to cancel it or change the rent passed last week.

The space stays on the old terms for another period, or it stands empty with no new tenant lined up.

lease_unit_12.pdf Deadline set
  • Tenant Velmora Retail
  • Contract expiry 31 Dec 2026
  • Renewal 1 Nov 2026
From the contract: 60 days' notice before expiry.
Arhivix today
When Arhivix recognises a lease, it reads the end date and the notice period and sets two deadlines itself: the expiry and the renewal date, the last day to cancel or change the rent. You can change or dismiss both, and every lease sits in one deadlines view.

Client policies expire every day, and renewals live in one person's head and calendar.

The client is left without cover or moves to another broker.

policy_4418.pdf Deadline set
  • Client Harlow Ltd
  • Policy expires 15 Dec 2026
Reminder 30 days before expiry, for the renewal offer.
Arhivix today
You enter each policy's expiry date once in Deadlines, and a reminder comes as many days ahead as you choose. When Arhivix recognises a policy as a contract with an end date, it sets the deadline itself, and you can change or dismiss it.

It starts without a project.

  1. Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.

  2. Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.

  3. Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

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For more than 20 accounts and for agencies

One conversation about your flows, migration and the programs you use. We answer within one working day.

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Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

See plans and prices

Frequently asked questions

It sets the deadlines from the contract on its own, and you add the reminder for them and choose how many days ahead. The reminder arrives in the app and on the phone.

No. It reads the expiry date and the notice period so the deadlines are set on their own. Your lawyer interprets the content of the contract.

Yes, with a qualified electronic signature in the desktop app for Windows and macOS, using the certificate installed on that computer.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

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NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded
  • Arrived by email 14:32
  • Read, details confirmed
  • Checked in the field and approved
  • Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Pavel Danilyuk), Pexels License.