Accounting

Two days before the return you do not know which client has sent everything and which has not.

A folder for every client: what a client emails or shares with you lands there by a rule, and one search runs across all of them.

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No card required.

Problems you know.

Which clients have sent everything, and which have not.

The last two days before the deadline go on calls and messages to clients instead of bookkeeping.

statement_07.pdf Saved

From Atelier Mark
Received 24 Jul 2026
Folder Clients / Atelier Mark

Atelier Mark’s next documents are filed in the same folder.

Arhivix today: Documents a client shares with your Arhivix account appear under Shared with me, with the company, the sender and the date. Pick a folder for that client once, and its next documents are filed there by themselves.

A client sends invoices by email, photos over WhatsApp, and brings an envelope with the rest on the last day.

The sorting comes out of your hours, not the client’s, and every month starts from scratch.

scan_invoice_118.pdf Read

Client Hansa Facilities BV
Folder Hansa Facilities BV/2026-⁠07
Proposal purchase invoice, Steelco

Mail and scans end up in the same client folder.

Arhivix today: The client photographs paper with the phone into a folder shared with your firm, and mail to your firm’s inbox is filed per client by a rule. Arhivix reads every document and proposes the type and the details for you to confirm.

The same invoice arrives by email, on paper and as a phone photo, and gets booked twice.

A double booking or a double payment, then a correction that costs more than the booking itself.

inv_2291.pdf Possible duplicate

Invoice number 2291
Supplier Steelco
Amount 1,240.00 EUR

Same number, supplier and amount as the scan. You decide.

Arhivix today: Arhivix spots a possible duplicate by invoice number, supplier and amount, or by the same file, and tells you, and you decide whether it is the same document.

The tax office asks for a client’s 2021, and the folder lived on the laptop of a bookkeeper who no longer works for you.

The tax office sets the deadline, and the responsibility for papers nobody can find falls on you.

ledger_2021.xlsx In client folder

Client Atelier Mark
Stored EU, two regions
Log downloaded 14 Oct 2026

Search all clients: Atelier Mark ledger 2021

Arhivix today: Every client’s years sit in that client’s folder in Arhivix, not on someone’s laptop. One search runs across all of them, the log shows who opened and downloaded what, and documents are stored in the EU, in two regions.

One document through your company.

A cut through a company in your trade: how a document arrives, what Arhivix reads, who confirms and where it stays.

Arrives by email from the client statement_AtelierMark_07.pdf
Arhivix reads it proposal: bank statement, Atelier Mark, July
Atelier Mark client file that client's accountant is notified
Archive every version kept, every access logged

Arrived

Arrives by email from the client statement_AtelierMark_07.pdf
Read

Arhivix reads it proposal: bank statement, Atelier Mark, July
The right person confirms

Atelier Mark client file that client's accountant is notified
Kept

Archive every version kept, every access logged

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Approvals and the link to your ERP are set up for your company.

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The documents and rules of your trade.

Documents that arrive

Sales ledger sales_ledger_2026_07.xlsx
Purchase ledger purchase_ledger_2026_07.xlsx
Bank statements bank_statement_0715.pdf
Financials income_statement_Q2.pdf
Clients Acme_Ltd_file

Rules that run by themselves

When invoice Then the client's file
When statement Then posting reminder

Rules notify, share and remind; every read field is a proposal a person confirms.

True for every document

Every change is a new version, and an earlier one comes back with one click.
A share link has an expiry and a password, and the log shows who opened it.
You grant access per folder and document; every open, download and share is logged.

It starts without a project.

Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.
Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.
Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For accounting firms

One conversation about your clients, how you work across them and moving your existing folders over. We answer within one working day.

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For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

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Who sees your documents, and where they are.

500+ companies
92% of documents classified automatically
2 EU regions storing every document

Storage: Our EU cloud, or your own S3 (Enterprise).
Encryption: AES-256 at rest, TLS 1.3 in transit.
Access: Only people you allow, with 2FA. Every view is logged.

Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

See plans and prices

Frequently asked questions

No. A client keeps emailing documents to your firm’s inbox, where a rule files them in that client’s folder. A client with its own Arhivix can also share documents or whole folders with your account, and they appear under Shared with me with the company and the sender.

Yes. Each client’s folder shows what arrived and when, and under Shared with me you filter received documents by company. Arhivix shows what has arrived, not what a client still owes you.

What a client sent you stays in your Arhivix until you delete it. When you part ways, you share the client’s folder with the client’s own Arhivix, and if a company cancels its subscription, its data is kept for 30 days so it can be exported.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

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NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded

Arrived by email 14:32
Read, details confirmed
Checked in the field and approved
Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Karola G, Kaboompics), Pexels License.