Construction

On site they are building from a drawing that no longer applies, and nobody sees it in time.

Upload the new revision over the existing sheet in Arhivix, and the old one stays in version history. The site manager always opens the current one on their phone.

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No card required.

Problems you know.

The new revision arrived by email, and the site is still building from the old one.

Whatever was built from the withdrawn revision is torn down and redone, and the dispute with the client over the cost is only beginning.

TEM-102.pdf Current: rev.3

Folder Building B / Drawings
Sent by the designer, by email 28 Aug

rev.2 stays in version history, and the site manager is pinged.

Arhivix today: Upload the new revision over the existing sheet (Replace): the earlier one stays in version history, and everyone opens the current one. Ping the site manager on the sheet, and they open it on site in the mobile app.

The interim payment certificate waits because one of six attachments is missing, and nobody knows which.

Payment slips by a whole billing period, and the money for work already done sits idle.

certificate_07.pdf 6 attachments

Folder Building B / Certificate 07
Your list 6 attachments

Arrived: works_record_07.pdf, photographed on site.

Arhivix today: Every attachment of the certificate sits in its folder, so your own list shows what has arrived and what has not. Records and delivery notes from site are photographed straight into that folder, and the supervising engineer gets documents by a link with an expiry date.

The site inspector asks for the building permit and the design, and they went by email to a project manager who has moved to another site.

Work stops until the paper turns up, and what the project knows leaves with the person.

permit_v3.pdf Auto-filed

Folder Building B / Permits
Rule subject contains GR-⁠214
Access site manager, Read

Document opened 09:14, site manager.

Arhivix today: Every project has its own folder, and a rule on the company inbox files attachments by the project code in the subject line. You grant access per folder, so the site manager reads everything on site in the mobile app, and when someone moves to another project, the documents stay with the project.

The concrete arrived on site, the delivery note left with the mixer truck, and the supplier's invoice is already waiting.

The invoice is paid without a confirmed quantity, or it waits until someone finds the delivery note, and nobody can prove a short delivery.

delivery_0412.pdf Photographed

Supplier Hansa Facilities BV
Folder Building B / Delivery notes
Received 14 Oct, 07:40

With the invoice: Hansa delivery notes October.

Arhivix today: The foreman photographs the delivery note into the project folder before the mixer truck leaves. Whoever checks the supplier's invoice finds every delivery note from that supplier with one search.

Your bid ranks best, and you have a few working days for the evidence, with an insurance policy that expired last month.

A bid that is late with its evidence or carries an expired document fails, and the contract goes to the next bidder.

policy_2026.pdf Deadline set

Folder Tenders / 42/2026
Valid until 31 Oct 2026

Reminder 30 days before expiry: renew the policy.

Arhivix today: The tender file sits in one folder and is found whole. Enter the expiry dates of policies, certificates and licences once in Deadlines, and a reminder arrives before they lapse, so renewal starts before the contracting authority calls.

One document through your company.

A cut through a company in your trade: how a document arrives, what Arhivix reads, who confirms and where it stays.

Arrives by email from the designer TEM-102_rev3.pdf
Arhivix reads it proposal: sheet TEM-102, rev.3
Building site the site manager confirms rev.3
Archive every version kept, every access logged

Arrived

Arrives by email from the designer TEM-102_rev3.pdf
Read

Arhivix reads it proposal: sheet TEM-102, rev.3
The right person confirms

Building site the site manager confirms rev.3
Kept

Archive every version kept, every access logged

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Approvals and the link to your ERP are set up for your company.

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The documents and rules of your trade.

Documents that arrive

Permit building_permit_v3.pdf
Drawing foundation_plan_phase2.dwg
Certificate rebar_B500B_cert.pdf
RFI RFI_042_facade.pdf
Contract contractor_agreement_2026.pdf

Rules that run by themselves

When a new document in Drawings Then notify the site manager
When an email with the project code in the subject Then attachment to the project folder
When a document archived in Certificates Then share with the supervising engineer

Rules notify, share and remind; every read field is a proposal a person confirms.

True for every document

Every change is a new version, and an earlier one comes back with one click.
A share link has an expiry and a password, and the log shows who opened it.
You grant access per folder and document; every open, download and share is logged.

It starts without a project.

Connect the company inbox or upload your existing folders, and Arhivix reads everything in the background.
Paper from the field is photographed with the phone or scanned; Arhivix proposes the type and the details, and you confirm.
Confirm an inbox rule once: next time such an attachment files itself, and uncertain ones wait for your approval.

For small companies

No card needed. Paid plans from 22 EUR per month with yearly billing, priced per company.

The free plan searches by file name; content and AI search come with the paid plans.

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For more than 20 accounts and for agencies

One conversation about your flows, migration and the programs you use. We answer within one working day.

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Who sees your documents, and where they are.

500+ companies
92% of documents classified automatically
2 EU regions storing every document

Storage: Our EU cloud, or your own S3 (Enterprise).
Encryption: AES-256 at rest, TLS 1.3 in transit.
Access: Only people you allow, with 2FA. Every view is logged.

Public pricing, per company

The Arhivix Lite plan is free and needs no card. Paid plans start at 22 EUR per month with yearly billing, and even the smallest includes 5 user accounts, with no per-user pricing. For more than 20 accounts we prepare a custom quote.

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Frequently asked questions

No. Upload the revision under the existing sheet's name and choose Replace: it becomes the current version, and every earlier one stays in version history and comes back with one click. A file under a new name is kept as a separate document in the same folder.

The site manager opens the project folder in the mobile app and always sees the current version of the sheet. When you upload a new revision, ping them on the sheet with a short message, and an automation on the project folder tells them about every new document in it.

Each project gets its own folder with subfolders for drawings, payment certificates, delivery notes and permits, and you grant access per folder. A project that needs a fully separate team gets a workspace, and the number of workspaces depends on your plan.

You upload your existing folders or connect your email inbox, and Arhivix indexes everything in the background. Standard plans need no migration project and no consultants. With an Enterprise contract, your existing archive is moved in with its folder logic, metadata and retention dates preserved.

Absolutely. You can cancel from your account settings with one click. Your data remains accessible until the end of your current billing period. After that, your account is paused and you have 30 days to export your data.

Can't find your answer? Write to us at support@arhivix.com

Send your first document. Arhivix organizes it.

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NOTIX DOO Beograd · MB 21993310 Verify the registration number in the public APR business register (opens in a new window) · PIB 114240716

Dušana Matića 26, 11000 Belgrade

Monday to Friday, 09:00 to 17:00 CET

Invoice_Hansa_118.pdf Forwarded

Arrived by email 14:32
Read, details confirmed
Checked in the field and approved
Forwarded to your accountant and your software

Next: your first document

Footage: Pexels (Sergei Starostin), Pexels License.