Arhivix or Folderit: which one fits your company?
Arhivix is a document management system that collects documents from company email inboxes, the phone camera and the scanner, reads each one and proposes its type and key details for a person to confirm, and runs on the web, Windows, macOS, iOS and Android. It is priced per company, with plans for 5, 10 or 20 user accounts and a free plan, Arhivix Lite, that needs no card. Folderit, from Estonia, is sold in plans with a set number of users included, starting at €45 a month plus VAT for 5 users.
Last reviewed:
| What we compared | Arhivix | Folderit |
|---|---|---|
| Free plan | Arhivix Yes Arhivix Lite: 1 GB, 2 users, 1 workspace and 1 email inbox, with no card needed [1] | Folderit No No free plan [6] |
| Document intake (email inboxes, phone scan, scanner) | Arhivix Yes Gmail, Microsoft 365 and IMAP inboxes with rules that file the attachments, upload, desktop scanner and phone camera [2] | Folderit Partial Upload, an Outlook add-in and a per-folder email import address that a scanner can also use [7] |
| Reads and classifies documents | Arhivix Yes OCR reads each document, Arhivix recognises its type and proposes supplier, amount, dates and numbers, and a person confirms every proposal [2] | Folderit Partial AI classification is described for on-premises installations with extra GPU resources; the cloud plans do not list it [8] |
| Desktop and mobile apps | Arhivix Yes Web, Windows, macOS, iOS and Android [2] | Folderit Partial Desktop sync app Folderit Sync; the system is adapted for phones and tablets [9] |
| Search | Arhivix Yes In every paid plan, a plain description becomes filters and search covers the content of the documents [1] | Folderit Yes Full-text search with OCR in text, PDF, PNG and JPG files [10] |
| Setup (self-service or through a partner) | Arhivix Self-service: you sign up, upload your folders or connect an email inbox, and Arhivix indexes everything in the background. With an Enterprise contract your existing archive is moved in for you [3] | Folderit Self-service: online registration starts a free 14 day trial [11] |
| Sharing with people outside the company | Arhivix Yes A link with an expiry date and a password, or a folder shared with another company that uses Arhivix [4] | Folderit Yes Named users who register and sign in, within the plan’s user allowance, or a public link that needs no account [12] |
| Audit log | Arhivix Yes Every view, edit, download, share and permission change is recorded with the user and the time, in a log the customer cannot alter [5] | Folderit Yes Global audit trail [7] |
| Pricing model (per user or per company) | Arhivix Per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and Enterprise is a contract priced per organization [1] | Folderit Per plan, not per user: each plan includes a set number of users and storage, and Tailor is configured by users and storage [6] |
| Version history and restore | Arhivix Yes Every change becomes a new version, and any earlier version can be brought back [4] | Folderit Yes Unlimited version history with revert to earlier versions [9] |
Arhivix is the better choice if
- You want to start without paying. Arhivix Lite is a free plan with 1 GB, 2 users, 1 workspace and 1 email inbox, and it needs no card. Folderit has no free plan.
- Documents reach you in company mailboxes. Arhivix connects company Gmail, Microsoft 365 and IMAP inboxes, and your rules file attachments to a folder, set the document type or notify a colleague, based on sender, subject or content. Folderit takes email through an import address per folder and an Outlook add-in.
- You want the system to read each document for you. Arhivix runs OCR, recognises the document type (22 types, such as invoice, contract and delivery note), proposes details such as supplier, amount, dates and numbers for a person to confirm, and warns about possible duplicates. Folderit runs OCR for full-text search, and its cloud plans do not list AI classification.
- People scan documents with their phones. Arhivix has iOS and Android apps that use the camera and straighten the page, next to the web app and desktop apps for Windows and macOS. On a phone, Folderit is used through its web application, which adapts to the screen.
- You look for a document by what it is, not by its file name. In every paid plan, Arhivix turns a plain description into filters by document type and key details such as supplier and dates, adds matches by meaning and searches inside the documents.
- You want to connect your own software from the first paid plan. The REST API and signed webhooks are in every paid Arhivix plan, together with an MCP connector for Claude and ChatGPT. Folderit lists API access in its Tailor plan.
What you get with Arhivix
- Workspaces and folders with access set per workspace and folder, and the roles Administrator, Member, Developer and Viewer.
- Every version kept: each save becomes a new version, and any earlier version can be restored while the current one stays in the history.
- Contract deadlines: for a contract with an end date, Arhivix sets the expiry and the last day to give notice, and a reminder you add arrives in the app and as a phone notification.
- Microsoft 365 and Google Workspace: sign-in with Microsoft Entra ID or Google, Outlook and Gmail inboxes, and Google Drive sync.
- Enterprise contract for larger organizations: your existing archive is moved in for you, with workflow configuration, custom integrations, a named account manager, and an SLA and DPA in the contract.
Prices and plans
Folderit lists its plans on its pricing page in euros, plus VAT. Mini is €45 a month or €486 a year, with 5 users. Medium is €85 a month, with 10 users. Tailor is configured by users and storage, so its price depends on the configuration. These list prices were checked on 11 November 2026.
Arhivix is priced per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and Enterprise is a contract priced per organization. The free plan, Arhivix Lite, needs no card, and every paid plan includes automatic archiving, AI search and API access. All plans are on the pricing page.
How we compared
Facts about Folderit come from Folderit’s own public pages, and facts about Arhivix from arhivix.com. All of them were opened on 11 November 2026 and are listed under Sources or linked in the text.
Questions people ask
How are Arhivix and Folderit priced?
Arhivix is priced per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, the free plan Arhivix Lite needs no card, and the plans are on the pricing page. Folderit also sells plans with a set number of users included. Its Mini plan is €45 a month or €486 a year for 5 users, and its Medium plan is €85 a month for 10 users, plus VAT, checked on 11 November 2026.
Does Folderit have a free plan?
No. Folderit has no free plan; online registration starts a free 14-day trial. Arhivix has a free plan, Arhivix Lite, with 1 GB, 2 users, 1 workspace and 1 email inbox, and no card is needed.
Does Folderit have a mobile app?
No. Folderit’s help center says there is no mobile app: phones use the web application, which adapts to mobile screens. Arhivix has apps for iOS and Android that scan documents with the phone camera and straighten the page, next to the web app and desktop apps for Windows and macOS.
Where does Arhivix keep my documents?
Arhivix hosts files on AWS in the EU (Frankfurt and Dublin), encrypted at rest with AES-256 and in transit with TLS. Access is set per workspace and folder, and every view, edit, download, share and permission change is recorded with the user and the time, in a log the customer cannot alter. Under GDPR you are the controller and NOTIX is the processor, and the DPA forbids using customer data to train AI models.
Can I export all my documents if I leave?
Yes. With Arhivix you have 30 days after cancellation to export your documents and metadata in standard formats, and everything is then deleted from all systems, backups included, within 120 days. Folderit lets you download all files and folders as a structured ZIP file or through its Sync desktop app.
Sources
- 1. Arhivix: Arhivix pricing
- 2. Arhivix: About Arhivix
- 3. Arhivix: Arhivix home page, questions and answers
- 4. Arhivix: Document management for consulting firms
- 5. Arhivix: Arhivix security
- 6. Folderit: Folderit pricing
- 7. Folderit: Folderit Digital Records Management Software
- 8. Folderit: Folderit On-Premises Document Management System Software
- 9. Folderit: Folderit Document Management Software (DMS), features and FAQ
- 10. Folderit: Folderit Help Center: Does Folderit have OCR?
- 11. Folderit: Folderit Help Center: Registration of the Main Account
- 12. Folderit: Folderit Virtual Data Room Software for Controlled Sharing
Information about other products comes from their public pages, checked on the date shown. If something has changed, write to info@arhivix.com and we will correct it.