Rossum alternatives for small companies: where the documents end up and how each is priced

Arhivix is a document system for companies that want their documents read and then kept in one place: documents arrive from company email inboxes, the scanner and the phone camera, Arhivix proposes the document type and key details such as supplier, amount and due date for a person to confirm, and every document stays in your workspace with version history, search and an access log. It is priced per company, not per user, and starts with a free plan, Arhivix Lite, with no card needed. Rossum Starter starts at $18,000 a year, with a minimum contract of one year.

Last reviewed:

Arhivix, Rossum and four other tools, facts checked on 11 November 2026
What we compared Arhivix Rossum Dext Doxis SpendControl (formerly Klippa SpendControl) Nanonets Parseur
What happens to the documents afterwards Arhivix They stay in your workspace, with version history, search and a log of every access [1] Rossum Archive and search cover the last 12 months on Starter and the last 3 years on Ultimate; Business and Enterprise include everything in Starter [4] Dext Documents stay in the account for at least 10 years while the subscription is active; after cancellation Dext may permanently delete the account data 10 days after the subscription ends [6] Doxis SpendControl (formerly Klippa SpendControl) Invoices are archived in the product, with documents stored in the cloud for 10 years [12] Nanonets No standard retention period is published and the product is not presented as a document archive; custom data retention is listed as an Enterprise option [17] Parseur Kept per mailbox for a period the customer sets, from 1 day up to 90 days on the free plan, 1 year on Base tier plans up to 3,000 pages a month, and unlimited on Scale and Enterprise plans [20]
Free plan Arhivix Yes Arhivix Lite: 1 GB, 2 users, 1 workspace and 1 email inbox, with no card needed [2] Rossum No No free plan; the 14-day free trial is for evaluation only, not for business use, and access ends when it expires [5] Dext No No free plan; a 14-day free trial is offered [7] Doxis SpendControl (formerly Klippa SpendControl) No No free plan is listed; the demo booking page offers access to try the solution, with no trial length stated [13] Nanonets No No permanently free plan; the free trial is $50 in credits [18] Parseur Yes 20 pages a month for 1 user, with documents kept for up to 90 days [20]
What the price is based on Arhivix The company: one plan covers the whole team, with 5, 10 or 20 user accounts and unlimited devices [2] Rossum Volume of pages or documents and workflow complexity; pages over the plan limit are paid per page or by moving to a higher volume plan [4] Dext Users and monthly documents: the base plan has 5 users and 250 documents, each extra user adds 50 documents, and line item, bank statement and supplier statement extraction use monthly credits [8] Doxis SpendControl (formerly Klippa SpendControl) A monthly plan price with a yearly invoice limit and an active user limit; extra invoices cost from €0.28 each, and approvals and integrations are paid add-ons [14] Nanonets Credits spent per run of each workflow step (block): $0.02 for simple operations, $0.10 for standard AI and $0.30 for complex AI such as data extraction [18] Parseur Pages processed: 1 page is 1 credit, and an email or a spreadsheet counts as one page whatever its length; plans under 10,000 pages a month include 1 user [20]
Minimum commitment Arhivix Standard plans are billed monthly or yearly, as you choose, and the plan can be changed at any time [2] Rossum The minimum contract length is one year [4] Dext Monthly or annual billing; a monthly plan can be cancelled before its renewal date, and an annual plan needs 30 days of notice before renewal [7] Doxis SpendControl (formerly Klippa SpendControl) Not stated on the pricing page; the Doxis general terms set a 36 month initial subscription term unless the order says otherwise, renewing for 12 months at a time [15] Nanonets The pricing page names no minimum term [18] Parseur No minimum beyond the monthly or yearly billing period; a cancelled plan ends with the current billing cycle [20]
Getting your data out Arhivix You are the controller of your data: after cancellation you have 30 days to export your documents, and everything is then deleted within 120 days [1] Rossum Documents as PDF and captured data as XLSX, CSV, XML or JSON; the terms ask the customer to export before the term ends and let Rossum remove the data afterwards [5] Dext Data as CSV, document files as PDF or ZIP, or a backup to Dropbox, Google Drive, Microsoft OneDrive or Everial Digital Expert, from the web app; the account stays open for exports after cancelling, but Dext may delete the data once the subscription ends [9] Doxis SpendControl (formerly Klippa SpendControl) The customer exports its data before the service ends; if the service cannot export it, a written return request is possible until 30 days after the end, after which the data may be deleted [16] Nanonets The terms allow customer data to be kept for up to 30 days after the order ends and then irretrievably deleted; the documentation describes downloading extracted data as CSV, XML or XLSX [19] Parseur Uploaded documents and extracted results can be exported as JSON, CSV or XLSX free of charge during the contract and for 30 days after it ends, when deletion or return can also be requested [21]
Setup (self-service or through a partner) Arhivix Self-service: you sign up, upload your folders or connect an email inbox, and Arhivix indexes everything in the background. With an Enterprise contract your existing archive is moved in for you [3] Rossum Paid plans are bought through a quote request; onboarding ranges from self-serve options to project teams from Rossum or its partners [4] Dext Self-service: a business signs up online and follows an in-app setup checklist [10] Doxis SpendControl (formerly Klippa SpendControl) Plans start with a demo; the vendor describes setup through help desk articles, or account setup by a product specialist [12] Nanonets Self-service sign-up for Starter; Growth is bought through sales and Enterprise through a booked demo [18] Parseur Self-service sign-up with card payment; Enterprise plans are quoted on request and can be bought through a reseller [20]
Who it is built for Arhivix Companies of every size: ready plans for teams of up to 20 user accounts, and Enterprise contracts for organizations whose documents pass through several teams and systems [2] Rossum From scale ups on Starter to global businesses on Ultimate [4] Dext Dext Business is for small and medium businesses and self-employed professionals; accounting and bookkeeping firms use separate Practice plans priced per client [11] Doxis SpendControl (formerly Klippa SpendControl) Finance teams in companies of any size, with Premium for companies with a high volume of invoices [14] Nanonets Teams processing documents at scale; Enterprise is for large volumes with compliance, security and deployment requirements [18] Parseur Plans by monthly page volume, from a free tier of 20 pages to custom Enterprise plans for large organizations with up to 10 million pages [20]

  1. Arhivix arhivix.com

    Companies that want their documents read for a person to confirm, then kept, found and shared in one place, priced per company and not per user.

    Arhivix is our product: a document system that reads key details for a person to confirm and keeps the documents.

    • Invoices arrive by email. Connect the company inboxes in Gmail, Microsoft 365 or over IMAP, and email rules file attachments to a folder and set the document type by sender, subject or content. Paper goes in through a desktop scanner, or through the phone camera with page detection and straightening.
    • The details are read for you. Arhivix runs OCR, recognises the document type (22 types, such as invoice, contract, delivery note and receipt) and proposes the supplier, amount, VAT, due date and invoice number, and a person confirms every detail. Possible duplicates (the same invoice number, the same supplier and amount, or the same file) are flagged for a person to decide.
    • A document is needed again months later. Describe it in plain words and search turns the description into filters; paid plans also search inside the documents. Every change becomes a new version, and any earlier version can be restored.
    • Several people handle the documents. Workspaces and folders carry their own permissions, links to outside people can have an expiry date and a password, and the audit log records every view, download, share and permission change with the user and the time.
    • A contract runs out. For a contract with an end date, Arhivix sets the expiry and the last day to give notice as deadlines.
    • Other software needs the documents. Microsoft 365 and Google Workspace connect, a REST API and signed webhooks are in every paid plan, and an MCP connector lets Claude or ChatGPT work with your documents within each user's role. For companies in Serbia, e-invoices are sent and received through SEF.
    • Data in the EU, one price for the company. Documents are hosted on AWS in the EU (Frankfurt and Dublin) and encrypted at rest with AES-256, and the DPA forbids using customer data to train AI models. Plans are priced per company, not per user: they include 5, 10 or 20 user accounts and unlimited devices, billing is monthly or yearly with no setup fees, and the free plan Arhivix Lite needs no card. The plans are on the pricing page; Enterprise is a contract priced per organization, with migration, workflow configuration, custom integrations, a named account manager, SLA and DPA.

  2. Dext dext.com

    Receipt and invoice capture software, sold as a monthly or annual subscription priced by users and documents.

    • €31.50 a month billed monthly, or €25.21 a month billed annually, for 5 users and 250 documents a month, excluding VAT (Dext pricing, European Union view).
    • A monthly plan can be cancelled before its renewal date, and an annual plan needs 30 days of notice before renewal (Dext pricing).
    • Dext reads costs and sales documents and publishes them to one main accounting package at a time (Dext accounting connections).
    • Hosted on AWS, with Ireland as the primary region and Frankfurt as the backup; some extraction work is outsourced, and personal data is occasionally transferred outside the UK and EEA for quality assurance under standard contractual clauses (Dext Trust Center).
    • Dext may permanently delete account data 10 days after the subscription ends (Dext record keeping).

  3. Doxis SpendControl (formerly Klippa SpendControl) klippa.com

    Invoice processing software from Doxis, formerly Klippa SpendControl, sold as monthly plans with a yearly invoice limit, starting with a demo.

    • Klippa SpendControl is now called Doxis SpendControl; Doxis acquired Klippa in March 2025 (Klippa is now Doxis).
    • Effective is €95 a month for up to 4,000 invoices a year and up to 10 active users; Premium is €275 a month for up to 12,000 invoices a year and up to 30 active users; extra invoices cost from €0.28 each. The page does not say whether its prices include VAT (SpendControl prices).
    • The pricing page names no minimum term, and the Doxis general terms set a 36 month initial subscription unless the order says otherwise, renewing for 12 months at a time (Doxis general terms, section 13). Plans start with a demo, and no trial length is stated (SpendControl demo).
    • SpendControl reads invoices with OCR and archives them, with documents stored in the cloud for 10 years (SpendControl invoice processing).
    • The customer exports its data before the service ends; where the service cannot export it, a written return request is possible until 30 days after the end (Doxis return and deletion policy).

  4. Nanonets nanonets.com

    A document data extraction platform, sold per run of each workflow step and paid with credits.

    • Each workflow step is billed per run: $0.02 for simple operations, $0.10 for standard AI and $0.30 for complex AI such as data extraction (Nanonets pricing), which runs once per page (Nanonets model families). Every account starts with $50 in free credits, then Starter is $100 a month for 100 credits, and the vendor puts a typical invoice workflow at under $2 per invoice (Nanonets pricing).
    • The pricing page names no minimum term (Nanonets pricing); fees are non-refundable, and the terms allow customer data to be kept up to 30 days after the order ends and then deleted (Nanonets terms).
    • The 2021 security policy states that all customer data is stored in the USA (Nanonets security policy), the 2026 privacy notice says its servers are in the United States, the EU and India (Nanonets privacy notice), and EU data residency is listed for Enterprise (Nanonets pricing).
    • Its workflows read invoices, receipts, purchase orders and other documents with pre-built models (Nanonets invoices).

  5. Parseur parseur.com

    An email and document parser, sold by monthly page volume, with a free tier.

    • A free plan of 20 pages a month for 1 user, with documents kept up to 90 days (Parseur pricing).
    • Micro is €49 a month for 100 pages, or €468 billed yearly for 1,200 pages (Parseur current pricing). A PDF counts every page, and plans under 10,000 pages a month include 1 user (Parseur pricing).
    • There is no minimum beyond the monthly or yearly billing period (Parseur pricing), and documents and results can be exported free of charge during the contract and for 30 days after it ends (Parseur terms).
    • Application data, except payment details, is stored in the EU, and email sent to @in.parseur.com addresses is received by Postmark in the United States (Parseur security).
    • Parseur reads the fields you name from emails and documents (Parseur invoice OCR); a new mailbox deletes documents after 90 days unless its retention setting is changed (Parseur retention policy).

Why small companies look past Rossum

Four things on Rossum's own pages weigh more for a small company than for the scale ups and global businesses its plans are written for.

  • The entry price. Starter starts at $18,000 a year, Business, Enterprise and Ultimate have no published price, and every plan is bought through a quote request. No page or document volume is published for any plan (Rossum pricing).
  • The term. The minimum contract length is one year (Rossum pricing). Under the terms, unless agreed otherwise, contracts renew automatically for the same length, asking for a lower volume or a shorter term means a new price, and a customer who ends early still owes the fees for the whole term (Rossum terms of use).
  • Setup through sales. Onboarding ranges from self-serve options to project teams from Rossum or its partners (Rossum pricing). A standard cloud instance can be provisioned within a day, while a complete implementation generally takes a few weeks (Rossum FAQ).
  • The owner and the language. Coupa announced on 12 May 2026 that it has acquired Rossum, and the announcement speaks about benefits for Coupa customers, not about Rossum customers outside Coupa (Rossum press release). For Serbian, Rossum lists instant learning and language classification but no pre-trained fields and no handwriting recognition; English and German have all four (languages supported by Rossum).

Leaving Rossum: what to check first

  1. Export before the term ends. Documents download as PDF and captured data as XLSX, CSV, XML or JSON, and the terms ask the customer to export before the term ends and let Rossum remove the data afterwards. We found no fixed number of days for deletion after the contract ends; the data processing terms leave timing, scope and costs to be agreed at termination (Rossum terms of use). The privacy policy says information from uploaded documents is deleted no later than 10 years after upload, subject to agreed retention terms (Rossum privacy policy).
  2. Check what is still in the archive. Archive and search cover the last 12 months on Starter and the last 3 years on Ultimate (Rossum pricing). If you need older documents, find out where the originals are before you leave.
  3. Check the renewal date. Unless agreed otherwise, contracts renew automatically for the same length, and ending early leaves the fees for the whole term due (Rossum terms of use).
  4. Check how you would leave the next product. The row "Getting your data out" shows each one. Dext may permanently delete account data 10 days after the subscription ends (Dext record keeping). Parseur lets you export documents and results free of charge during the contract and for 30 days after it ends (Parseur terms), and a new Parseur mailbox deletes documents after 90 days unless you change its retention setting (Parseur retention policy). Nanonets may keep customer data up to 30 days after the order ends, after which it may be irretrievably deleted (Nanonets terms). Doxis asks you to export before the service ends; where the service cannot export the data, a written return request is possible until 30 days after the end (Doxis return and deletion policy). Arhivix gives you 30 days to export after cancellation and deletes everything within 120 days.

How we compared

Facts about each product come from its vendor's public pages, help centre, documentation and terms, opened on 11 November 2026 and listed under Sources with that date. Rossum's knowledge base is now published on Coupa Documentation, and we read it there. Coupa's own announcement pages could not be opened on that date, so statements about the acquisition come from Rossum's newsroom and blog. Facts about Arhivix come from arhivix.com. Prices are list prices in the currency each vendor publishes, without conversion.

Arhivix is made by NOTIX DOO Beograd, which publishes this page. Corrections are welcome at info@arhivix.com.

Questions people ask

What are the alternatives to Rossum now that it starts at $18,000 a year?

Arhivix starts with a free plan, Arhivix Lite, with no card needed, and its paid plans are priced per company, not per user, with 5, 10 or 20 user accounts and unlimited devices; the plans are on the pricing page. On list prices checked on 11 November 2026: Dext is €31.50 a month billed monthly, or €25.21 a month billed annually, for 5 users and 250 documents a month, excluding VAT; Parseur Micro is €49 a month for 100 pages; Doxis SpendControl Effective is €95 a month for up to 4,000 invoices a year; and Nanonets charges per step, $0.30 per run for data extraction (one run per page), with Starter at $100 a month for 100 credits. Rossum Starter starts at $18,000 a year with a one-year minimum.

Is there a free alternative to Rossum?

Arhivix has a free plan, Arhivix Lite, with 1 GB, 2 users, 1 workspace and 1 email inbox, and no card is needed. Parseur has a free plan of 20 pages a month for 1 user, with documents kept up to 90 days. Nanonets starts every account with $50 in free credits, and Dext offers a 14-day free trial. Doxis SpendControl lists no free plan. Rossum offers a 14-day free trial, and its terms say a trial is for evaluation, not for business use.

Which Rossum alternative keeps the documents as an archive afterwards?

Arhivix keeps documents in your workspace, in folders with their own permissions, with version history, search and an access log, until you delete them. Dext keeps financial documents for at least 10 years while the subscription is active and may delete account data 10 days after it ends. Doxis SpendControl archives invoices, with documents stored in the cloud for 10 years. Parseur keeps documents per mailbox for a period you set: up to 90 days on the free plan, 1 year on Base tier plans and unlimited on Scale and Enterprise. Nanonets publishes no standard retention period and lists custom data retention as an Enterprise option. Rossum itself keeps the last 12 months on Starter and the last 3 years on Ultimate.

Rossum was bought by Coupa. What does that mean if we do not use Coupa?

Coupa announced on 12 May 2026 that it has acquired Rossum, building on a partnership for accounts payable teams (Rossum press release), and Rossum's founder Tomas Gogar wrote that the product lives on under Coupa and that Rossum will pursue its mission by embedding its technology deeply into Coupa's platform (Rossum blog). Neither text says what changes for customers who do not use Coupa: prices, contracts, support or whether Rossum stays on sale on its own. Rossum's knowledge base now sits on Coupa Documentation. Under Rossum's terms, contracts renew automatically for the same length unless agreed otherwise.

Sources

  1. 1. Arhivix: About Arhivix arhivix.com checked
  2. 2. Arhivix: Arhivix pricing arhivix.com checked
  3. 3. Arhivix: Arhivix home page, questions and answers arhivix.com checked
  4. 4. Rossum: Rossum Pricing | End-to-End Document Automation Plans rossum.ai checked
  5. 5. Rossum: Rossum Terms of Use v2025-02 (linked as "Rossum Terms of Use" from the Rossum Terms of Service page) drive.google.com checked
  6. 6. Dext: Does Dext comply with tax authority record-keeping rules? | Dext Help Centre help.dext.com checked
  7. 7. Dext: Dext Pricing | Plans, Costs and Add-ons | Dext dext.com checked
  8. 8. Dext: Dext plans for businesses | Dext Help Centre help.dext.com checked
  9. 9. Dext: How can I export my documents from Dext? | Dext Help Centre help.dext.com checked
  10. 10. Dext: Getting started with Dext for businesses | Dext Help Centre help.dext.com checked
  11. 11. Dext: What is Dext, and who is it for? | Dext Help Centre help.dext.com checked
  12. 12. Doxis SpendControl (formerly Klippa SpendControl): Doxis SpendControl | Invoice Processing klippa.com checked
  13. 13. Doxis SpendControl (formerly Klippa SpendControl): Plan Your Free Demo (Doxis SpendControl) klippa.com checked
  14. 14. Doxis SpendControl (formerly Klippa SpendControl): Prices: SpendControl Invoice Processing klippa.com checked
  15. 15. Doxis SpendControl (formerly Klippa SpendControl): Doxis General Terms and Conditions, INT (EN), section 13 Term, Termination (linked as Terms & Conditions from the klippa.com footer) doxis.com checked
  16. 16. Doxis SpendControl (formerly Klippa SpendControl): SaaS Services Return and Deletion of Data Policy (EN) doxis.com checked
  17. 17. Nanonets: Nanonets documentation: Base price per unit docs.nanonets.com checked
  18. 18. Nanonets: Pricing | Nanonets nanonets.com checked
  19. 19. Nanonets: Terms of Service | Nanonets Legal legal.nanonets.com checked
  20. 20. Parseur: Simple volume-based pricing parseur.com checked
  21. 21. Parseur: Terms & Conditions parseur.com checked

Information about other products comes from their public pages, checked on the date shown. If something has changed, write to info@arhivix.com and we will correct it.

More comparisons

Try it with your own documents

The free plan needs no credit card.

Try the free plan See pricing