Arhivix and invoice data extraction software: what you get with a document system
Arhivix, which we make, is a document system that reads each document on the way in: it takes invoices from Gmail, Microsoft 365 and IMAP inboxes, the phone camera and the scanner, proposes the supplier, amount, dates and invoice number for a person to confirm, warns about possible duplicates, and keeps every invoice in the same workspace as your contracts and delivery notes, so it is found again through search. It is priced per company, not per user, and the free plan Arhivix Lite needs no card. Dext, Doxis SpendControl (formerly Klippa SpendControl), Nanonets, Parseur and Rossum are invoice data extraction tools, priced by users, documents, invoices, credits or pages.
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| What we compared | Arhivix | Dext | Doxis SpendControl (formerly Klippa SpendControl) | Nanonets | Parseur | Rossum |
|---|---|---|---|---|---|---|
| What the price is based on | Arhivix The company: one plan covers the whole team, with 5, 10 or 20 user accounts and unlimited devices [1] | Dext Users and monthly documents: the base plan has 5 users and 250 documents, each extra user adds 50 documents, and line item, bank statement and supplier statement extraction use monthly credits [5] | Doxis SpendControl (formerly Klippa SpendControl) A monthly plan price with a yearly invoice limit and an active user limit; extra invoices cost from €0.28 each, and approvals and integrations are paid add-ons [10] | Nanonets Credits spent per run of each workflow step (block): $0.02 for simple operations, $0.10 for standard AI and $0.30 for complex AI such as data extraction [15] | Parseur Pages processed: 1 page is 1 credit, and an email or a spreadsheet counts as one page whatever its length; plans under 10,000 pages a month include 1 user [18] | Rossum Volume of pages or documents and workflow complexity; pages over the plan limit are paid per page or by moving to a higher volume plan [20] |
| Free plan | Arhivix Yes Arhivix Lite: 1 GB, 2 users, 1 workspace and 1 email inbox, with no card needed [1] | Dext No No free plan; a 14-day free trial is offered [6] | Doxis SpendControl (formerly Klippa SpendControl) No No free plan is listed; the demo booking page offers access to try the solution, with no trial length stated [11] | Nanonets No No permanently free plan; the free trial is $50 in credits [15] | Parseur Yes 20 pages a month for 1 user, with documents kept for up to 90 days [18] | Rossum No No free plan; the 14-day free trial is for evaluation only, not for business use, and access ends when it expires [21] |
| What happens to the documents afterwards | Arhivix They stay in your workspace, with version history, search and a log of every access [2] | Dext Documents stay in the account for at least 10 years while the subscription is active; after cancellation Dext may permanently delete the account data 10 days after the subscription ends [7] | Doxis SpendControl (formerly Klippa SpendControl) Invoices are archived in the product, with documents stored in the cloud for 10 years [12] | Nanonets No standard retention period is published and the product is not presented as a document archive; custom data retention is listed as an Enterprise option [16] | Parseur Kept per mailbox for a period the customer sets, from 1 day up to 90 days on the free plan, 1 year on Base tier plans up to 3,000 pages a month, and unlimited on Scale and Enterprise plans [18] | Rossum Archive and search cover the last 12 months on Starter and the last 3 years on Ultimate; Business and Enterprise include everything in Starter [20] |
| Minimum commitment | Arhivix Standard plans are billed monthly or yearly, as you choose, and the plan can be changed at any time [1] | Dext Monthly or annual billing; a monthly plan can be cancelled before its renewal date, and an annual plan needs 30 days of notice before renewal [6] | Doxis SpendControl (formerly Klippa SpendControl) Not stated on the pricing page; the Doxis general terms set a 36 month initial subscription term unless the order says otherwise, renewing for 12 months at a time [13] | Nanonets The pricing page names no minimum term [15] | Parseur No minimum beyond the monthly or yearly billing period; a cancelled plan ends with the current billing cycle [18] | Rossum The minimum contract length is one year [20] |
| Setup (self-service or through a partner) | Arhivix Self-service: you sign up, upload your folders or connect an email inbox, and Arhivix indexes everything in the background. With an Enterprise contract your existing archive is moved in for you [3] | Dext Self-service: a business signs up online and follows an in-app setup checklist [8] | Doxis SpendControl (formerly Klippa SpendControl) Plans start with a demo; the vendor describes setup through help desk articles, or account setup by a product specialist [12] | Nanonets Self-service sign-up for Starter; Growth is bought through sales and Enterprise through a booked demo [15] | Parseur Self-service sign-up with card payment; Enterprise plans are quoted on request and can be bought through a reseller [18] | Rossum Paid plans are bought through a quote request; onboarding ranges from self-serve options to project teams from Rossum or its partners [20] |
| Where the data is hosted | Arhivix AWS in the EU, two regions (Frankfurt and Dublin), encrypted at rest with AES-256 [4] | Dext AWS, with Ireland as the primary region and Frankfurt as the backup; hosting in other regions is not offered [9] | Doxis SpendControl (formerly Klippa SpendControl) Microsoft Azure and Google Cloud, with the Azure servers in Amsterdam and Frankfurt [14] | Nanonets The security policy states that all customer data is stored in the USA, in AWS and GCP facilities, while the privacy notice names servers in the United States, the EU and India; the pricing page lists US, EU or APAC data residency for Enterprise [17] | Parseur Stored in the EU on Google Cloud and Microsoft, with some documents processed by Scaleway in France; email sent to @in.parseur.com addresses is received by Postmark in the United States, and to @eu.parseur.com addresses by Mailgun with EU storage [19] | Rossum AWS; new customers default to Frankfurt with backup and recovery in Ireland, and Ireland, US and Japan data centers are also offered [22] |
Arhivix arhivix.com
Companies that want invoices, contracts and delivery notes collected from email, phone and scanner, read on the way in, confirmed by a person and found again later, on one plan for the whole company
Arhivix is our product: a document system that reads each document on the way in and keeps it filed and findable.
- Documents arrive from Gmail, Microsoft 365 and IMAP inboxes, by upload, from a desktop scanner and from the phone camera. Email rules can file attachments to a folder, set the document type or notify someone, based on sender, subject or content.
- Arhivix runs OCR, recognises the document type and proposes key details such as supplier, buyer, amount, net, VAT, due date and invoice number. Every read detail is a proposal that a person confirms, and a document waiting for a filing decision comes with a suggested place.
- It warns about possible duplicates (the same invoice number, the same supplier and amount, or an identical file), and a person decides.
- Documents stay in your workspace with version history, search and an access log until you delete them. Search turns a plain description into filters and returns documents; search inside documents is in the paid plans.
- For a contract with an end date, Arhivix sets two deadlines by itself: the expiry and the last day to give notice.
- Every paid plan includes a REST API with signed webhooks, Arhivix connects to Microsoft 365 and Google Workspace, and with an Enterprise contract custom integrations are built for you.
- Priced per company, not per user: plans include 5, 10 or 20 user accounts and unlimited devices, and the free plan Arhivix Lite (1 GB, 2 users, 1 workspace) needs no card. Hosted on AWS in the EU (Frankfurt and Dublin), and the data processing agreement forbids using customer data to train AI models.
- For companies in Serbia: e-invoices are sent and received through SEF with the company’s own API key, and every archived document enters the archive book.
Dext dext.com
Receipt and invoice data extraction for businesses, sold as a monthly or annual subscription priced by users and documents a month
- €25.21 a month billed annually, or €31.50 billed monthly, for 5 users and 250 documents a month, excluding VAT, in the European Union price view (Dext pricing).
- Monthly or annual billing; an annual plan needs 30 days of notice before renewal. There is no free plan, only a 14-day trial (Dext pricing).
- Data is hosted on AWS in Ireland with Frankfurt as backup; Dext says some elements of its data extraction are outsourced, and that personal data is occasionally transferred to service providers outside the UK and EEA for quality assurance, under standard contractual clauses (Dext Trust Center FAQ).
- Dext may permanently delete account data 10 days after the subscription ends (Dext record keeping).
Doxis SpendControl (formerly Klippa SpendControl) klippa.com
Invoice processing software from Doxis, formerly Klippa SpendControl, sold at a monthly plan price with a yearly invoice limit, starting with a demo
Klippa SpendControl is now called Doxis SpendControl; Doxis acquired Klippa in March 2025 (Klippa is now Doxis).
- Effective costs €95 a month for up to 4,000 invoices a year and up to 10 active users, and Premium €275 a month for up to 12,000 invoices a year and up to 30 active users; extra invoices cost from €0.28 each (SpendControl prices). The pricing page does not say whether the prices include VAT or whether they are billed monthly or yearly.
- The Doxis general terms set a 36 month initial term unless the order says otherwise, renewing for 12 months at a time (Doxis general terms). Plans start with a demo, and no free plan is listed (SpendControl demo).
- Hosted on Microsoft Azure in Amsterdam and Frankfurt and on Google Cloud (Doxis security measures).
Nanonets nanonets.com
Document data extraction platform paid per use with credits, with a self-service Starter plan and Growth and Enterprise plans by quote
- Every account starts with $50 in free credits; Starter is $100 a month for 100 credits, and Growth and Enterprise are by quote (Nanonets pricing).
- Each workflow step is a block priced per run: $0.02 for simple operations, $0.10 for standard AI and $0.30 for complex AI such as data extraction (Nanonets pricing). Extraction is charged per page, so a 10 page PDF is 10 runs (Nanonets model families).
- The security policy states that all customer data is stored in the USA (Nanonets security policy), the privacy notice of 22 July 2026 names servers in the United States, the EU and India (Nanonets privacy notice), and data residency by region is listed for Enterprise (Nanonets pricing).
- Orders renew automatically unless notice is given, fees are non-refundable, and Nanonets may keep customer data for up to 30 days after an order ends, after which it may be deleted for good (Nanonets terms).
Parseur parseur.com
Document parsing service that reads emails and PDFs, sold by pages a month, from a free tier to monthly or yearly plans
- A free plan reads 20 pages a month for 1 user (Parseur pricing), and Micro costs €49 or $49 a month for 100 pages, or €468 or $468 billed yearly for 1,200 pages (Parseur current pricing). A PDF counts every page (Parseur pricing).
- Plans under 10,000 pages a month include 1 user, and multi-user accounts start with Pro at $499 a month (Parseur pricing).
- A new mailbox deletes documents after 90 days unless its retention setting is changed (Parseur retention policy); the maximum is 90 days on the free plan, 1 year on Base plans and unlimited on Scale and Enterprise (Parseur pricing).
- Data is stored in the EU, in the Netherlands according to the support centre (Parseur security and privacy), and email sent to @in.parseur.com addresses is received by Postmark in the United States (Parseur security).
Rossum rossum.ai
Document processing platform for invoices and other transactional documents, sold by quote on a contract of at least one year
Coupa announced on 12 May 2026 that it has acquired Rossum; the announcement does not say what changes in prices or contracts for Rossum customers who do not use Coupa (Rossum press release). Rossum founder Tomas Gogar wrote that Rossum’s product lives on under Coupa and that the way forward is to embed Rossum’s technology deeply into Coupa’s platform (Rossum blog), and the Rossum knowledge base now sits on Coupa Documentation.
- Starter starts at $18,000 a year, the minimum contract is one year, every plan is bought through a quote, and no page or document volume is published for any plan (Rossum pricing).
- Unless agreed otherwise, contracts renew automatically for the same length and a customer who ends early still owes the fees for the full term; the 14-day trial is for evaluation, not for business use (Rossum terms of use).
- Data is hosted on AWS, with new customers in Frankfurt by default and backup in Ireland (Rossum security and trust).
The three kinds of tool and what each one ends with
A useful first question is where the job ends, because that decides which kind of tool you are buying.
- A document system ends with the document filed and findable. It takes documents from email inboxes, scanners and phones, reads the key details on the way in so a person can check them, keeps invoices in the same workspace as contracts and delivery notes, and finds the documents again through search. Arhivix, which we make, is this kind of tool.
- Extraction tools end with the data in another system. They read the invoice fields, let a person check what is uncertain, and hand the fields to a spreadsheet, an accounting package or an ERP. All five tools in this guide work this way. What happens to the document afterwards differs widely: see the row “What happens to the documents afterwards”.
- Accounts payable suites end with the invoice paid. On top of capture they route each invoice for approval, often by amount, match it against the purchase order and the goods receipt, pay the supplier and sync the result with the ledger. Finance teams with many suppliers and purchase orders use them.
Cloud OCR services for developers are a fourth route. They return text and fields to your own code; the screen where a person checks the fields, the connection to accounting software and the storage are what your developers build around them.
How each product is priced
For the other five products, this is arithmetic on list prices checked on 11 November 2026, in the currency each vendor publishes. We did not convert currencies, did not estimate prices that are not published, and did not compute a price per invoice for any product. Where a plan includes a number of pages, documents or invoices, the vendor sets it; check it against your own month. The totals leave out setup, other add-ons and usage above a plan’s limit.
- Arhivix: priced per company, not per user. Plans include 5, 10 or 20 user accounts and unlimited devices, the free plan Arhivix Lite needs no card, and Enterprise is a contract priced per organization. Plans are on the pricing page.
- Dext: €25.21 a month billed annually (€302.50 a year), or €31.50 billed monthly, for 5 users and 250 documents a month, excluding VAT, in the European Union price view (Dext pricing). Line item extraction beyond the allowance in the plan is from €20.50 a month, for a bundle of 50 documents, or from €0.50 a document pay as you go (Dext pricing, Dext extraction pricing).
- Doxis SpendControl: Effective is €95 a month for up to 4,000 invoices a year and up to 10 active users. The feature table also lists add-ons from €50 a month, some of which the Effective plan card lists as part of the plan (SpendControl prices). The page does not say whether VAT is included or how often the plan is billed.
- Nanonets: $50 in free credits, then Starter at $100 a month for 100 credits, with up to 3 users (Nanonets pricing). What an invoice costs depends on the blocks in your workflow and on its number of pages (Nanonets model families); the vendor’s own estimate for a typical invoice workflow is under $2 per invoice.
- Parseur: a free plan of 20 pages a month, then Micro at €49 or $49 a month for 100 pages, or €468 or $468 billed yearly for 1,200 pages (Parseur current pricing). Parseur charges VAT only to customers in Singapore, where it is based (Parseur pricing FAQ).
- Rossum: Starter starts at $18,000 a year, with a minimum contract of one year, and the other plans are priced by quote (Rossum pricing). Divided by twelve, $18,000 is $1,500 a month; that is our arithmetic, not a monthly price from Rossum.
How we compared
Arhivix is our product: this page is published by NOTIX DOO Beograd, Serbia, which makes it. Facts about Dext, Doxis SpendControl, Nanonets, Parseur and Rossum come from each vendor’s public pages, help centres, documentation and terms, opened on 11 November 2026 and listed under Sources. Facts about Arhivix come from our own pricing, security, integrations and about pages.
Questions people ask
What is the difference between invoice extraction and full accounts payable automation?
Extraction ends when the invoice fields are in another system: a spreadsheet, an accounting package or an ERP. Accounts payable automation goes on from there: approval, often by amount, matching against purchase orders and goods receipts, payment, and the sync back to the ledger. A document system such as Arhivix works on the documents themselves: it reads each one on the way in, a person confirms the details, and the invoice stays filed in the same workspace as your contracts and delivery notes.
Can I just use ChatGPT to pull data from invoices?
We did not test general AI assistants such as ChatGPT for this guide, so we make no claim about how well they read invoices. What matters is what comes after the reading: a screen where a person checks the fields, a check for duplicates and a fixed place for the result. In Arhivix, OCR reads each invoice, a person confirms the proposed details, Arhivix warns about possible duplicates, and the invoice stays filed and findable; the MCP connector lets Claude or ChatGPT work with those documents, limited to what the user’s role may see, and the data processing agreement forbids using customer data to train AI models. Whichever route you choose, have a person check every figure against the invoice before it is booked.
Do small companies need three-way matching?
Two-way matching compares the invoice with the purchase order: the same supplier, items, quantities and prices. Three-way matching adds the goods receipt, so you pay only for what actually arrived. It matters when a company buys goods against purchase orders; a small company that buys services or pays a few regular suppliers without purchase orders often has nothing to match against. Arhivix warns about possible duplicates (the same invoice number, the same supplier and amount, or an identical file), and a person decides.
How does Arhivix work next to accounting software?
Arhivix keeps every invoice with the details a person has confirmed, in the same workspace as your contracts and delivery notes. You can share a folder with your accountant’s company if it uses Arhivix, or send a document as a link with an expiry date and a password. Other software connects through the REST API and signed webhooks, which are in every paid plan, and with an Enterprise contract custom integrations are built for you. For companies in Serbia, documents you approve go to the linked accountant immediately or as a digest.
Sources
- 1. Arhivix: Arhivix pricing
- 2. Arhivix: About Arhivix
- 3. Arhivix: Arhivix home page, questions and answers
- 4. Arhivix: Arhivix security
- 5. Dext: Dext plans for businesses | Dext Help Centre
- 6. Dext: Dext Pricing | Plans, Costs and Add-ons | Dext
- 7. Dext: Does Dext comply with tax authority record-keeping rules? | Dext Help Centre
- 8. Dext: Getting started with Dext for businesses | Dext Help Centre
- 9. Dext: Dext Trust Center FAQ
- 10. Doxis SpendControl (formerly Klippa SpendControl): Prices: SpendControl Invoice Processing
- 11. Doxis SpendControl (formerly Klippa SpendControl): Plan Your Free Demo (Doxis SpendControl)
- 12. Doxis SpendControl (formerly Klippa SpendControl): Doxis SpendControl | Invoice Processing
- 13. Doxis SpendControl (formerly Klippa SpendControl): Doxis General Terms and Conditions, INT (EN), section 13 Term, Termination (linked as Terms & Conditions from the klippa.com footer)
- 14. Doxis SpendControl (formerly Klippa SpendControl): Security, Technical, and Organizational Measures for KLIPPA (EN), listed for Doxis AI.dp, DocHorizon and SpendControl on the Doxis Security and Architecture Documentation page
- 15. Nanonets: Pricing | Nanonets
- 16. Nanonets: Nanonets documentation: Base price per unit
- 17. Nanonets: Security | Nanonets Legal
- 18. Parseur: Simple volume-based pricing
- 19. Parseur: Security and Trust at Parseur
- 20. Rossum: Rossum Pricing | End-to-End Document Automation Plans
- 21. Rossum: Rossum Terms of Use v2025-02 (linked as "Rossum Terms of Use" from the Rossum Terms of Service page)
- 22. Rossum: Security and trust
Information about other products comes from their public pages, checked on the date shown. If something has changed, write to info@arhivix.com and we will correct it.