The Problem with Email-Based Collaboration
The director sends a contract to a client. The client changes 2 clauses and sends it back. The lawyer corrects. The director adds something. Final version? Nobody's sure.
On the shared folder you see: contract_v1.docx, contract_v2.docx, contract_FINAL.docx, contract_FINAL_correction.docx, contract_FINAL_v2_REALLY_FINAL.docx.
Why This Is Dangerous, Not Just Annoying
- Legal consequences: signing the wrong version — negotiated terms aren't included
- Financial losses: quote with old pricing sent to client
- Time waste: every "which is the latest version?" costs 5-10 minutes
How DMS Solves Document Collaboration
Automatic Versioning
Every edit creates a new version automatically. No "Save As", no renaming. You always know which is the latest.
Comments and Annotations
Instead of emailing "look at page 3, line 5" — comments directly on the document. Everyone sees, everyone responds, everything in one place.
Approval Workflows
Document flow: author → department head → director → client. Each step automated, with notifications and deadlines.
Conclusion
Arhivix eliminates version chaos. Automatic versioning, document comments, approval workflows, and a clear latest version at all times. Try it free.
