Types of Documentation in the Archive Book
The archive book is a collection of all business documents that must be systematically recorded and preserved. This includes:
- Financial documents: Invoices, bank statements, contracts with suppliers and customers.
- Employment documents: Employment contracts, registrations and deregistrations of obligations, work tenure reports.
- Property documentation: Sale, purchase, and lease contracts.
Retention Period for Documentation
Documents entered into the archive book must be recorded for the appropriate period, in accordance with legal norms:
| Documentation Type | Retention Period |
|---|---|
| Financial documentation | 10 years |
| Employment documentation | 50 years or longer |
| Property documentation | 20 years |
Why Is Proper Documentation Entry Important?
Properly entering documentation into the archive book enables:
- Easier access to information and efficient organization.
- Compliance with legal requirements.
- Simpler resolution of potential issues with competent archives.
Taking into account the legal obligations, using digital tools such as the Arhivix system enables simple document management and easier fulfillment of legal norms for submitting the archive book by 2026.
