Why Companies Use OneDrive
OneDrive comes bundled with Microsoft 365. If your company uses Outlook, Word, Excel, and Teams — OneDrive is there "for free." Desktop sync is seamless, Office integration works great.
For individual users and small teams primarily using Office documents — OneDrive is sufficient. But when legal requirements, regulatory obligations, and hundreds of documents monthly appear — problems begin.
6 OneDrive Limitations for Business Documents
1. Folder-based organization
Same folder structure as a local hard drive. No automatic classification by type, client, or period.
2. No OCR for scanned documents
Scanned invoices and phone-photographed contracts are stored but can't be searched by content.
3. No retention period tracking
OneDrive doesn't know invoices must be kept 10 years or HR documents permanently.
4. Limited access control for larger teams
No role-based access. Can't define "accountants see finances, drivers see delivery notes."
5. No archive book or legal compliance
OneDrive doesn't generate archive books, track retention, or handle destruction procedures for Serbian law.
6. No e-signature or e-delivery notes
OneDrive stores files but can't sign them electronically or generate shipping documents.
Comparison
| Feature | OneDrive | DMS (Arhivix) |
|---|---|---|
| Cloud storage | Yes | Yes |
| Auto classification | No | Yes (AI) |
| OCR | No | Yes |
| Retention tracking | No | Yes |
| Archive book | No | Yes |
| E-signature | No | Yes |
| Client portal | No | Yes |
| AI content search | No | Yes |
Conclusion
OneDrive is great for the Office ecosystem, but for business documentation with legal requirements — it's not enough.
Arhivix complements your Microsoft 365 — business document management with AI search, automatic classification, e-signature, and complete legal compliance. Try it free.
