HR Documentation: Sensitive and Mandatory
For every employee, a company must retain: employment contract, amendments, NDA, payroll records, training certificates, performance reviews, vacation approvals, any disciplinary actions, and termination documentation.
Labor laws prescribe retention periods from 5 years to permanent for various HR documents.
HR Document Lifecycle
- Hiring: CV, employment contract, ID copy, NDA, onboarding materials
- During employment: payslips, vacation records, reviews, training, contract amendments
- Offboarding: termination notice, handover protocol, final settlement, pension fund certificates
How DMS Helps HR
Employee-Based Organization
Each employee has a digital file with all documents — from day one to the last. Search by name, department, or document type.
Access Control
Only the HR department can see HR documentation. Managers see only their direct reports. Nobody else has access to payroll data or disciplinary records.
Automatic Retention Periods
Payroll records — permanent. Social security filings — 5 years. DMS automatically tracks retention periods and notifies when it's time for document destruction.
Onboarding/Offboarding Checklists
New employee? DMS generates a checklist of all required documents. Employee leaving? Checklist for handover and file closure.
Conclusion
Arhivix keeps HR documentation organized, secure, and legally compliant. Access control, automatic retention periods, and complete records. Try it free.
