Why the Difference Matters
In practice, "electronic signature" and "digital signature" are used interchangeably. But legally and technically — they are not the same. Understanding the difference is crucial for the legal validity of your documents.
What Is an Electronic Signature?
An electronic signature is a broad term covering any electronic form of intent expression:
- A typed name at the end of an email
- A scanned image of a handwritten signature
- Clicking "I agree"
- A finger-drawn signature on a tablet
What Is a Digital Signature?
A digital signature is a specific type of electronic signature that uses cryptography:
- Asymmetric encryption: private key for signing, public key for verification
- Certificates: issued by an authorized certification body
- Hash values: any change to the document after signing invalidates the signature
Three Levels Under eIDAS Regulation
| Level | Security | Legal Standing | Example |
|---|---|---|---|
| Simple e-signature | Low | Limited | Name in email |
| Advanced e-signature | Medium | Higher evidentiary value | Signature with personal certificate |
| Qualified e-signature | High | Equal to handwritten | Signature with qualified certificate |
When to Use Which?
- Simple: internal documents, purchase orders, informational notices
- Advanced: contracts, quotes, invoices
- Qualified: documents for courts, government agencies, notaries
Conclusion
Arhivix integrates e-signatures directly into the DMS — sign documents without leaving the system. From simple to qualified signatures, all in one place. Try it free.
