A Scenario Every Company Knows
The director sends a contract to a client. Client changes two clauses and sends it back. Lawyer corrects. Director adds something. Final version? Nobody's sure. On the shared folder you see:
contract_clientX.docxcontract_clientX_v2.docxcontract_clientX_FINAL.docxcontract_clientX_FINAL_correction.docxcontract_clientX_FINAL_v2_REAL.docx
Which one do we sign?
Why This Is Dangerous, Not Just Annoying
- Legal consequences — signing the wrong version means negotiated terms aren't included
- Financial losses — wrong quote with old pricing sent to client
- Time waste — every "which is the latest version?" costs 5-10 minutes
How DMS Solves Version Control
- Automatic versioning — every edit saves a new version automatically
- Change history — who changed what, when, and why
- Document locking — while someone edits, others can't overwrite
- Single source of truth — one document, everyone sees the same version
Conclusion
Document version chaos costs time, money, and can have legal consequences. The solution: one system, automatic versioning, complete history.
Arhivix automatically saves every version of every document. You always know which is the latest, who changed what, and can revert to any previous version. Try it free.
