Closing a Company ≠ Closing the Archive
Many business owners believe that closing a company ends the obligation to retain documents. That is not true. Archival laws require that documentation must be preserved even after a legal entity ceases to operate.
Legal Obligations When Closing
- Organizing documentation — all documents must be arranged by year and category
- Updating the archive book — complete inventory of all documentation
- Separating permanent records — documents of lasting value are separated
- Handover to the state archive — permanent records are transferred to the competent archive
- Destruction of non-permanent material — only with archive approval
Retention Periods That Apply After Closure
| Document Type | Retention Period |
|---|---|
| Financial statements | Permanent |
| Tax documentation | 10 years |
| Payroll records | Permanent |
| Employment contracts | Permanent |
| Commercial contracts | 10 years from expiry |
| Invoices | 10 years |
How DMS Makes Closure Easier
- Organized handover: all documents already categorized with metadata
- Automatic archive book: generate the complete archive book for handover
- Export in standard formats: PDF/A for long-term preservation
- Audit trail: proof of document integrity throughout the retention period
Conclusion
Arhivix helps you close your company in compliance with the law. Automatic archive book, organized documentation, and export for handover to the state archive. Don't wait until the last moment — organize your documents now.
